Accepting Direction:

The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:

The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Communicating Effectively :

The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement. Minimum Qualifications Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties:

Provides secretarial support for the Interim. Maintains department's budget books. Composes and types correspondence. Schedules meetings/conferences. Performs clerical support for any situations involving faculty/staff such as typing acceptance of resignations, appointment letters, processing payroll actions forms, preparing pre-approval forms to fill vacant positions, monthly leave reports, check requests, etc. Checks all travel advances, travel authorizations, and travel expense forms. Prepares and maintains payroll information, timesheets, and monthly leave reports for undergraduate student employees, graduate work-study, tutors, supplemental instruction, Emerging Scholars, faculty and peer leaders of

UNIV 1001

classes. Responsible for organizing, maintaining and updating of personnel files and general files in a manner that protects privacy while keeping records current. Maintains records for

UNIV 1001

changes in class schedules. Participates in the collection of data. Creates reports and maintains student files. Assigns and updates advisees to advisors in the system. Runs reports of all programs as needed. Greets students and visitors. Confers daily in person, by phone, and online with the general public, students, faculty, and staff. Directs telephone calls to the proper personnel. Schedules appointments for students with the appropriate advisor. Assists individuals regarding matters that may arise in the administration of office policies, university policies, procedures, and services. Responsible for supervision and use of all office equipment; monitoring and ordering supplies.

Position-Specific Details:

Appointment Type:

Probational Location:

This position is located on ULM's main Campus in

Monroe, LA How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

Please contact Jenny Jones (jejones@ulm.edu) for more information Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave - Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. •Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. 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