Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily company operations, ensure smooth communication, and enhance overall productivity. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding customer service. In this role, you will manage administrative tasks with precision to help our team thrive. We are looking for someone that can solve problems, not report that there are problems. This position would be 40 hours a week, starting at 7:30am and ending around 4pm. An office at Brickstone Sq in Andover will be provided. Duties Catalog receipts from construction sites while updating company job coding system daily, send documents to company accountants weekly Manage jobs in noncompliance with Third Party Administrator Call clients to obtain certificate of satisfaction on completed jobs Need to be able to problem solve when issues arise, not report back with problems Collecting checks sent to company office, cataloging and recording in Quickbooks and company Excel sheets daily Create invoices as needed in Quickbooks daily Ability to drive up to an hour and a half to clients house to collect checks across eastern Massachusetts weekly (gas will be paid for by company) Drive up to an hour and a half to perform other administrative tasks across eastern Massachusetts weekly (gas will be paid for by company) Ability to call and coordinate with vendors and clients for administrative work Take documents to UPS to mail to clients and vendors daily Coordinate with owners daily for all above listed tasks Assist with calendar management and scheduling appointments using calendar management tools to optimize time efficiency Support bookkeeping activities including invoicing, expense tracking, and basic QuickBooks data entry Provide clerical support such as proofreading documents, preparing reports, and managing correspondence Qualifications Strong ability to problem solve Proven office experience with strong computer literacy across Microsoft Office Suite, Excel, and other productivity software Demonstrated proficiency in data entry, filing systems, and clerical tasks with high attention to detail Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Strong customer service skills coupled with professional phone etiquette and interpersonal communication abilities Knowledge of bookkeeping practices including familiarity with QuickBooks is important Ability to manage multiple responsibilities simultaneously while maintaining accuracy and efficiency Join us in creating a workplace where your organizational talents make a real impact! We value dedicated professionals who are eager to contribute their skills. Please note this is not a front desk position, we are looking for an administrative assistant who can assist the company owners in their daily tasks. The office space in Andover is a private office space where work for the company can be completed.

Pay:

$70,000.00 per year

Benefits:

401(k) Application Question(s): Why do you want this position? What experience do you have in this type of position? A large part of this position is being able to problem solve. When a job enters noncompliance, a file does not make sense, for example. The person in this position needs to be able to solve problems and not create larger problems for the company. Please give an example of a time you have faced a problem at work and how you solved it. Where are you located/how far of a commute would you have to the office space in Andover? Please note that this position begins at 7:30am.

Education:

Bachelor's (Required)

Experience:

Administrative:

1 year (Required)

License/Certification:

Drivers license (Required)

Location:

Andover, MA 01810 (Preferred)

Work Location:

In person