Office Assistant Heidrea Communications - 5.0 Bellingham, MA Job Details Full-time $20 - $25 an hour 13 hours ago Benefits Dental insurance 401(k) Retirement plan Qualifications Computer operation Computer literacy Administrative experience Data entry Clerical experience Office management Full Job Description Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will bring enthusiasm, strong organizational skills, and a passion for delivering excellent customer service. In this position, you'll play a key role in maintaining an efficient work environment, managing administrative tasks, and fostering positive communication across all levels of the organization. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team. Duties Greet visitors and clients with professionalism and warmth at the front desk, ensuring positive first impressions Manage multi-line phone systems, directing calls accurately and courteously to the appropriate departments or personnel Perform data entry tasks using spreadsheets and productivity software to maintain accurate records and reports Handle filing, document proofreading, and word processing to support administrative functions efficiently Assist with calendar management and scheduling appointments for staff members or executives Support office management by organizing supplies, maintaining cleanliness, and overseeing general office upkeep Provide exceptional customer support by responding promptly to inquiries via phone or email and ensuring client communication is clear and professional Skills Strong proficiency in Microsoft Office suite including Word, Excel (spreadsheets), and Outlook for email and calendar management Excellent computer literacy with technical proficiency in data entry, document formatting, and file organization Experience with QuickBooks or similar accounting software is preferred for handling basic financial tasks Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment Exceptional phone etiquette and customer service skills to foster positive interactions at the front desk Proven clerical experience with familiarity in office management, filing systems, proofreading, and time management techniques Join us as an Office Assistant where your energy, organizational talents, and dedication will help create a welcoming environment while supporting our team's success. We value your contributions and provide a collaborative atmosphere that encourages growth.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Retirement plan

Work Location:

In person