Job ID:

5850972\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

Reports To:

\nDirector of Academics\n

Position Type:

\nFull-Time, 12-Month\n

Position Summary:

\nThe Administrative Assistant to the Director of Academics provides high-level administrative and communication support to ensure the efficient operation of the academic department. This role requires strong attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment. The ideal candidate is proactive, organized, professional, and comfortable supporting complex academic initiatives and compliance requirements.\n

Key Responsibilities:

\nManage the Director of Academics' calendar, including meetings, observations, evaluations, district commitments, and daily attendance coverage coordination\nPrepare, organize, and maintain meeting materials, reports, confidential files, records, databases, and follow-up documentation related to staff, students, and academic programs\nDraft, proofread, and format professional correspondence, memos, emails, and forms for staff, families, and external stakeholders\nServe as the primary point of contact for the Academic Office, responding to inquiries with professionalism, discretion, and follow-through\nCoordinate logistics for meetings, professional development, conferences, school-based events, and district communication\nCollaborate closely with academic leaders, guidance, ELL staff, administrators, and support staff\nSupport compliance-related tasks and academic initiatives by creating and maintaining spreadsheets, trackers, forms, schedules, remediation documentation, and state-required records\nUtilize Microsoft Office and M365 tools (Outlook, Word, Excel, Forms, OneNote, PowerPoint, Teams) to support workflows, data organization, and documentation\nAnticipate needs, identify efficiencies, support deadlines and deliverables, assist with special projects and improvement initiatives, and perform other duties as assigned by the Director of Academics\n

Required Qualifications:

\nDetail-oriented, proactive, and solution-focused\nCalm and professional under pressure\nHigh school diploma (associate or bachelor's degree preferred) and at least 3 years of administrative experience, preferably in a K-12, vocational school setting\nStrong written and verbal communication skills including a high level of discretion with confidential information\nExcellent organization, time-management, and follow-through skills; high proficiency in Microsoft Office/M365\nAbility to work effectively with diverse stakeholders, including educators, students, and families\n

Application Materials:

\nResume\nCover Letter\n3 letters of recommendation\nAny relevant certifications\n

Salary Range:

$57,292 - $68,716, commensurate with experience.\nShawsheen Valley Technical High School, in accordance with Title IX of the Education Amendments of 1972, docs not discriminate on the basis of sex, sexual orientation, gender identity, sex stereotypes, sex characteristics, marital status, familial status, pregnancy or pregnancy-related conditions, and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX, including in admission and employment. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of Nondiscrimination is located at www.shawsheentech.org\n

Position Type:

Full-Time\n

Salary:

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Administrative Assistant to the Director of Academics