An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant to the Director of Academics
Shawsheen Valley Voc Tech District - (MA)
Academics - Billerica, Massachusetts This job is also posted in Shawsheen Valley Voc Tech District
Job Details
Job ID:
5850972
Application Deadline:
Posted until filled
Posted:
Yesterday
Starting Date:
To Be Determined
Job Description
Reports To:
Director of Academics
Position Type:
Full-Time, 12-Month
Position Summary:
The Administrative Assistant to the Director of Academics provides high-level administrative and communication support to ensure the efficient operation of the academic department. This role requires strong attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment. The ideal candidate is proactive, organized, professional, and comfortable supporting complex academic initiatives and compliance requirements.
Key Responsibilities:
Manage the Director of Academics' calendar, including meetings, observations, evaluations, district commitments, and daily attendance coverage coordination
Prepare, organize, and maintain meeting materials, reports, confidential files, records, databases, and follow-up documentation related to staff, students, and academic programs
Draft, proofread, and format professional correspondence, memos, emails, and forms for staff, families, and external stakeholders
Serve as the primary point of contact for the Academic Office, responding to inquiries with professionalism, discretion, and follow-through
Coordinate logistics for meetings, professional development, conferences, school-based events, and district communication
Collaborate closely with academic leaders, guidance, ELL staff, administrators, and support staff
Support compliance-related tasks and academic initiatives by creating and maintaining spreadsheets, trackers, forms, schedules, remediation documentation, and state-required records
Utilize Microsoft Office and M365 tools (Outlook, Word, Excel, Forms, OneNote, PowerPoint, Teams) to support workflows, data organization, and documentation
Anticipate needs, identify efficiencies, support deadlines and deliverables, assist with special projects and improvement initiatives, and perform other duties as assigned by the Director of Academics
Required Qualifications:
Detail-oriented, proactive, and solution-focused
Calm and professional under pressure
High school diploma (associate or bachelor's degree preferred) and at least 3 years of administrative experience, preferably in a K-12, vocational school setting
Strong written and verbal communication skills including a high level of discretion with confidential information
Excellent organization, time-management, and follow-through skills; high proficiency in Microsoft Office/M365
Ability to work effectively with diverse stakeholders, including educators, students, and families
Application Materials:
Resume
Cover Letter
3 letters of recommendation
Any relevant certifications
Salary Range:
$57,292 - $68,716, commensurate with experience.
Shawsheen Valley Technical High School, in accordance with Title IX of the Education Amendments of 1972, docs not discriminate on the basis of sex, sexual orientation, gender identity, sex stereotypes, sex characteristics, marital status, familial status, pregnancy or pregnancy-related conditions, and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX, including in admission and employment. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of Nondiscrimination is located at www.shawsheentech.org
