Administrative Assistant to the Director of Academics

Administrative Assistant to the Director of Academics Shawsheen Valley Voc Tech District - (MA) Academics - Billerica, Massachusetts This job is also posted in Shawsheen Valley Voc Tech District Job Details

Job ID:

5711037

Application Deadline:

Posted until filled

Posted:

May 13, 2026 4:00 AM (UTC)

Starting Date:

To Be Determined Job Description

Reports To:

Director of Academics

Position Type:

Full-Time, 12-Month

Position Summary:

The Administrative Assistant to the Director of Academics provides high-level administrative and communication support to ensure the efficient operation of the academic department. This role requires strong attention to detail, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment. The ideal candidate is proactive, organized, professional, and comfortable supporting complex academic initiatives and compliance requirements.

Key Responsibilities:

Manage the Director of Academics' calendar, including meetings, observations, evaluations, district commitments, and daily attendance coverage coordination Prepare, organize, and maintain meeting materials, reports, confidential files, records, databases, and follow-up documentation related to staff, students, and academic programs Draft, proofread, and format professional correspondence, memos, emails, and forms for staff, families, and external stakeholders Serve as the primary point of contact for the Academic Office, responding to inquiries with professionalism, discretion, and follow-through Coordinate logistics for meetings, professional development, conferences, school-based events, and district communication Collaborate closely with academic leaders, guidance, ELL staff, administrators, and support staff Support compliance-related tasks and academic initiatives by creating and maintaining spreadsheets, trackers, forms, schedules, remediation documentation, and state-required records Utilize Microsoft Office and M365 tools (Outlook, Word, Excel, Forms, OneNote, PowerPoint, Teams) to support workflows, data organization, and documentation Anticipate needs, identify efficiencies, support deadlines and deliverables, assist with special projects and improvement initiatives, and perform other duties as assigned by the Director of Academics

Required Qualifications:

Detail-oriented, proactive, and solution-focused Calm and professional under pressure High school diploma (associate or bachelor's degree preferred) and at least 3 years of administrative experience, preferably in a K-12, vocational school setting Strong written and verbal communication skills including a high level of discretion with confidential information Excellent organization, time-management, and follow-through skills; high proficiency in Microsoft Office/M365 Ability to work effectively with diverse stakeholders, including educators, students, and families

Application Materials:

Resume Cover Letter 3 letters of recommendation Any relevant certifications

Salary Range:

$57,292 - $68,716, commensurate with experience.

Position Type:

Full-Time

Salary:

$57,292 to $68,716 Per Year