Jobs › Chatham, MA › Culinary Administrative Assistant Chatham Bars Inn Culinary Administrative Assistant Chatham, MA Apply Located along the shores of Chatham, Massachusetts, Chatham Bars Inn, a Forbes Five-Star resort, stands as a timeless beacon of hospitality, blending rich history with modern luxury on 25 oceanfront acres. Chatham Bars Inn is also renowned for its culinary program. The resort has six different dining options, each offering a unique culinary experience showcasing the freshest local ingredients and innovative flavor.

DESCRIPTION

The Culinary Administrative Assistant is responsible for providing administrative support to the Culinary Department to ensure efficient and organized operations. This position works closely with the Executive Chef, Executive Sous Chef, and culinary leadership team to coordinate scheduling, payroll administration, menu preparation, and other departmental administrative functions. The key responsibilities include but are not limited to: Prepare and maintain weekly schedules for all culinary team members Monitor employee timekeeping records and review time clock punches for accuracy Assist with payroll processing by auditing hours worked, tracking missed punches, and ensuring timely submission of payroll information Communicate with managers and employees regarding scheduling and payroll-related matters Prepare, update, and distribute menus, menu cards, buffet signage, and other culinary-related materials Maintain recipe, menu, and departmental documentation files Assist with the preparation and distribution of daily event orders and banquet culinary information Process requisitions, invoices, and other departmental paperwork as assigned Coordinate and schedule meetings, training sessions, and interviews for the Culinary Department Assist with onboarding paperwork and administrative support for new culinary team members Answer and direct departmental phone calls and email inquiries in a professional manner Maintain confidentiality of payroll, personnel, and business-related information Promote teamwork and effective communication throughout the Culinary Department Perform other administrative duties as assigned to support the successful operation of the department

QUALIFICATIONS

Minimum of 2 years of administrative or office support experience required Previous hospitality, food and beverage, or culinary administration experience preferred Proficiency in Microsoft Office, including Excel, Word, and Outlook required Experience with scheduling, payroll, and timekeeping systems preferred Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and meet deadlines in a fast-paced environment Excellent written and verbal communication skills required Ability to maintain confidentiality and handle sensitive information professionally Must be dependable, self-motivated, and able to work independently Flexible schedule, including occasional weekends and holidays as needed Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations. Active Filters Culinary Administrative Assistant Chatham, MA Clear All Apply