Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
TO
Town of Cohasset
Administrative Assistant - Building and Conservation
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Massachusetts data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$48,670 / year median in Massachusetts
-4% projected decline
Job Description
The Town of Cohasset is seeking an organized, professional, and customer-focused individual to serve as a full-time Administrative Assistant, with a primary focus on the Building Department and support for the Conservation Department. Reporting to the Director of Planning, Permits, and Inspections and secondarily to the Conservation Agent, this position provides administrative and clerical support to the Planning, Permits, and Inspections Division. The Administrative Assistant works closely with Town departments, boards, commissions, applicants, contractors, and members of the public. Key Responsibilities Serve as a primary point of contact for the public, responding to questions and directing inquiries appropriately. Support the daily administrative operations of the Conservation Commission and other assigned boards. Assist with the intake and processing of project submissions, permits, applications, fees, and inspection requests. Prepare and post meeting notices, agendas, minutes, public notices, abutter notifications, and supporting documents. Attend assigned daytime and evening board meetings. Maintain departmental files, databases, records, and mapping information, including Maps Online and GIS. Assist with public records requests, research, data collection, and report preparation. Process assigned invoices, purchase orders, payments, and other financial documents. Prepare correspondence, educational materials, presentations, website updates, and departmental communications. Maintain confidential and sensitive information. Minimum Qualifications Candidates must possess an associate degree and at least five years of experience in a complex office or municipal environment, or an equivalent combination of education and experience. The successful candidate will have strong written and verbal communication skills, excellent customer service and organizational abilities, and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. Candidates must be able to work independently, manage competing priorities, meet deadlines, and maintain confidentiality. A valid Massachusetts Class D driver's license is required. Preferred Qualifications A bachelor's degree and extensive experience in a complex office or municipal setting are preferred. Familiarity with municipal government, town bylaws, conservation, planning, zoning, building, health, and applicable state and federal regulations is desirable. Schedule and Compensation This is a full-time, 35-hour-per-week, non-union position. The regular schedule is Monday through Friday, with some evening meetings required.