Administrative Assistant

Administrative Assistant at The Custom Group of Companies Administrative Assistant at The Custom Group of Companies in Everett, Massachusetts Posted in 9 days ago.

Type:

full-time

Job Description:

Our client, a Union representing ride share drivers is seeing a Bilingual Spanish Administrative Assistant to join their team. The position is long-term temp with the possibility of perm hire. The work schedule is Monday

• Friday, 9am
• 5pm; occasionally requires work outside normal business hours, including some nights, weekends, and holidays. The pay rate is $28.00 per hour. Bilingual
• English / Spanish Required

ROLE DESCRIPTION

We are looking for a bilingual Spanish administrative assistant to support staff and operations for our Boston Office. Responsibilities include but are not limited to:

DUTIES AND RESPONSIBILITIES

Enter New Hire Staff and Terminations, Brigade, into HR Passport (HRP) under the direction of the operations manager. Answering ADU hotline and sending emails for organizers to follow up. Meet with candidates to assemble New Hire packets, collect documentation and send to Payroll and HR for processing. Occasional travel within MA & NJ Arrange Travel/Hotel/Car/Train reservations using the Concur system/BCD travel negotiating and ensuring best prices/options. Reserve and set up Conference rooms/meeting rooms in the appropriate office space. Manage zoom accounts Set up calendar invites and meeting schedules Handle Logistics for events such as ordering food/beverages, setting up tables, assisting with driver sign-in, parking validations. Maintain and order office supply through Amazon or Staples. Order union merchandise(swag) for events and rallies from our trusted vendors. Process Check Request(s), Invoices for all outside vendors, Brigade/NOTP Expenses using the BP Logix system. Submit weekly Timesheets every Friday and follow through with managers for approvals Log all Amex Card transactions when used, for the monthly reconciliation. Trouble shoot office equipment with the help of IT Union Help Desk. Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE

Minimum 2-year experience in an equivalent position. Ability to multi-task, prioritize responsibilities and meet deadlines. Being well organized and detail oriented. Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds. Proficient computer, database, phone system and other technology skills covering a variety of office equipment. Strong interpersonal and communication skills (written and verbal). Bilingual

• English / Spanish Required Other languages are a Plus