Administration Assistant II, K-16 Partnerships

About Middlesex Community College:

Middlesex Community College (MCC), established in 1970, provides access to affordable education to prepare individuals for success and lifelong learning. We promote academic excellence, provide workforce development opportunities, and empower all learners to become productive and socially responsible members of our local and global communities. The College provides a broad range of services that are essential to attract, reward, and retain talented faculty and staff. The MCC community promotes a work environment where our employees feel supported and empowered to best serve our student population. We are proud to offer our classes on both the Bedford and Lowell campuses, as well as a robust online course offering. MCC is committed to transforming lives as we educate, challenge, and support all students as evident in our strategic plan.

Job Description:

Title:

Administrative Assistant

II, K-16

Partnerships Unit:

AFSCME, Unit I, Grade 17

Department:

K-16 Partnerships Reports to: Dean of K-16

Partnerships Date:

April 3, 2026

General Summary:

The Administrative Assistant II for the K-16 Partnerships Division provides administrative, operational, and clerical support to ensure the efficient functioning of Early College, Dual Enrollment, Concurrent Enrollment, TRIO, GEAR UP, articulation agreements, and related K-16 initiatives. This position supports multiple professional staff, maintains essential records and data systems, assists with grant documentation, and serves as a primary point of contact for internal and external partners, including high schools, MCC faculty and staff, students, families, and state agencies. The Administrative Assistant II ensures smooth day to day operations within a complex, fast paced division committed to expanding equitable pathways from high school to college.

Duties and Responsibilities:

Provides administrative support to the Dean, Assistant Dean, Directors, and Coordinators within the K-16 division. Manages calendars, schedules meetings, organizes events, and prepares agendas, minutes, and correspondence. Maintains organized office systems including electronic filing, SharePoint/Teams folders, and division communications. Assists with the coordination and documentation of Early College and Concurrent Enrollment partnerships, including the collection and renewals of MOUs, and required paperwork for approved concurrent enrollment instructors. Supports scheduling and logistics for professional development, convenings, faculty liaison meetings, and school based events. Supports staff with tracking student participation and preparing records for internal and external reporting. Assists with tracking expenditures and budgets for Early College, CDEP, TRIO, GEAR UP, Perkins, and related grants. Prepares purchase requests, reconciles financial documentation, and helps staff maintain grant compliance records. Coordinates with Institutional Research for data requests related to program evaluation, grant reporting, and state requirements. Ensures secure management and proper archiving of digital and physical records. Drafts and distributes communications such as email updates, newsletters, forms, and event notices. Provides high quality customer service to faculty and high school partners. Assists with updates to public facing materials, including the website and promotional documents. May be asked to supervise part-time staff as needed Other Related Duties Assists with special projects initiated by the Dean or Directors. Supports division events on both the Lowell and Bedford campuses as required. Performs additional duties as assigned in accordance with AFSCME classification.

Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.• An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed Strong organizational skills and ability to manage multiple priorities in a fast paced environment. Proficiency with Microsoft Office tools; comfort with spreadsheets, databases, and digital collaboration tools. Ability to communicate effectively and work with diverse populations, including students, families, faculty, and school partners.

Preferred Qualifications :

Experience working in an educational setting, particularly K-12 or community college. Experience with student information systems, grant funded programs, or compliance documentation. Bilingual skills a plus

Additional Information:

Salary Range:

$61,321.52 is the Step 1 starting salary for an AFSCME, Grade 17 position. Employees of Middlesex Community College are considered employees of the Commonwealth of Massachusetts and receive benefits, which include: High-quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC) Competitive Dental and Vision Plans Flexible Spending Account and Dependent Care Assistance programs Low-cost basic and optional life insurance

Retirement Savings:

State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b). 12 paid holidays per year and competitive Sick, Vacation, and Personal Time Tuition Benefits for employees and dependents at state colleges and universities Short-Term Disability and Extended Illness program participation options Professional Development and Continuing Education opportunities Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers Access to the Commonwealth's Mass4You, employee assistance program Free employee parking on Bedford and Lowell campuses Eligibility towards Public Service Loan Forgiveness (PSLF)

Location:

Lowell campus with occasional travel to Bedford as needed

Hours:

37.5 per week, schedule to be determined upon hire

Expected Start Date:

July 2026

Application Deadline:

April 24, 2026

Application Instructions:

All applicants must apply online by submitting: Cover Letter Resume Names and contact information for three (3) professional references

Pre-Employment Requirements:

The College will not sponsor applicants for work visas. All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary. Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at careers@middlesex.edu. Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability, language, or technology. If we can make the process any more accessible for you, contact Human Resources at 781-280-3546 or careers@middlesex.edu.