Jobs › Lowell, MA › Administrative Assistant (Part-Tim… Children's Dyslexia Center of Boston Nor Administrative Assistant (Part-Time)

Lowell, MA Apply Job Description:

Administrative Assistant\ Childrens Dyslexia Center of Boston North\ Position Summary:

The Administrative Assistant supports the Center Director by providing clerical and customer service support to students, their families, professional staff, and trainees. The role is compensated hourly (non-exempt), with core hours set at four days a week, 2PM6 PM, for 32 weeks per year.\ Direct report to Clinical Director\ Work location: In person\ Key Responsibilities\ I. Welcoming Culture\

• Admits students and families/guardians into the physical (locked) building for tutorials.\
• Greets students, families/guardians, staff, and guests in person, by mail, and by phone, delivering exceptional customer service in all interactions.\ II. General Office Administration\
• Assists with record-keeping in alignment with policies of the Childrens Dyslexia Center, Inc.\
• Files, types, and organizes information, submits bi-weekly payroll and documents credit card allocations by making copies of receipts, filling out allocation forms, and emailing paperwork to the appropriate offices at the Childrens Dyslexia Centers, Inc. Headquarters in Lexington, Massachusetts.\
• Answers calls, responds to voicemails, and follows up on inquiries about the Centers tutorial and tutor certification programs, sends promotional information and applications as needed.\
• Manages email communications, a monthly newsletter, and constant contact.\
• Notifies current staff and families by email of upcoming holidays, snow days, and schedule changes.\
• Updates forms and protocols for Center operations.\
• Organizes supply closet, maintains inventory, and replenishes supplies, staying within budget constraints.\
• Performs other administrative functions as requested by the Center Director.\
• Light cleaning as needed (sweeping, vacuuming, trash removal).

III.

Clinical Program Support:

Tutorial Program\

• Maintains an organized filing system for physical records for active students as well as waitlisted, graduated, and withdrawn students.\
• Maintains accurate attendance records for students, tutors, and trainees during each tutorial cycle and conducts weekly student attendance audits to ensure each student is on track to achieve the required number of tutorials to complete the program.\
• Manages tutorial schedule for active students and trainee observation schedules for individuals enrolled in our tutor certification programs.\
• Schedules make-up tutorials, serving as the point-of-contact for tutors, trainees, and families and ensuring space is available at mutually agreed upon date(s) and time(s).\
• Tracks submitted applications for enrollment and prepares files for Director review, making sure they are complete, and once review is complete, notifies families/tutors of enrollment status.\
• Oversees data entry for students and tutors in the Corporation\'s Data Collection System (DCS).\
• Assists with end-of-year tasks including required reporting and data collection and prepares for upcoming tutorial and training cycle.\
• Assists with clinical initiatives, projects, and webinar presentations.\
• Additional clinical tasks as assigned.

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Required Education:

Pre-requisites and Skillsets:

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• Minimum of a High School Diploma or GED\
• Preferred 13 years of data entry or office administration experience.

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Minimum Pay:

\$17.00 per hour\

Job Status:

Part Time Active Filters Administrative Assistant (Part-T... Lowell, MA Clear All Apply