Office Assistant

Office Assistant Hub Starter Malden, MA Job Details Part-time | Full-time $19 - $25 an hour 23 hours ago Benefits Flexible schedule Qualifications Microsoft Excel Computer literacy Administrative experience Data entry Clerical experience Office experience Full Job Description Job Overview We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting administrative tasks with enthusiasm and professionalism. The ideal candidate will be a proactive multitasker with strong organizational skills, excellent communication abilities, and a passion for creating an efficient and welcoming office environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture. Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software Handle filing, photocopying, proofreading documents, and organizing office supplies to ensure a tidy workspace Assist with calendar management, scheduling appointments, and coordinating meetings for staff members Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping Provide excellent customer support by addressing inquiries promptly and professionally, whether in person or via phone or email Manage office correspondence, including emails and mail distribution, ensuring timely responses and follow-up Support office management tasks such as inventory control, supply ordering, and maintaining office equipment Experience Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking ability Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry systems Experience handling multi-line phone systems and providing exceptional customer service in a professional setting Bilingual abilities are highly desirable to assist diverse clients and team members effectively Clerical experience involving filing, proofreading, calendar management, and document preparation preferred Knowledge of QuickBooks or bookkeeping experience is a plus for supporting financial tasks Personal assistant or medical/dental receptionist experience is advantageous but not required Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment Join us as an Office Assistant where your enthusiasm fuels our success! We're dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth. If you're ready to bring your organizational talents and positive energy to our team—apply today!

Pay:

$19.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location:

In person