Administrative Assistant

Our client is currently seeking an Administrative Assistant - Sales in Marlborough, Massachusetts , to support daily office operations, vendor communication, order tracking, and inside sales administrative tasks. This position is ideal for someone who is organized, detail-oriented, and comfortable handling phone calls, emails, records, quotes, and purchase order follow-up. The Administrative Assistant will work closely with sales staff, vendors, and internal teams to help ensure orders, pricing requests, shipments, and documentation are handled accurately and on time. The right candidate will bring strong communication skills, solid computer knowledge, and the ability to stay focused in a busy office environment.

The Day-to-Day:

Make phone calls to vendors on behalf of Inside Sales staff Email vendors to request pricing, delivery updates, and product information Maintain accurate records of orders, quotes, and vendor communication received by phone or email File paperwork related to quotes, purchase orders, sourcing, and customer requests Enter bids and sourcing details into the appropriate system Cross-reference customer part numbers using available computer systems, books, and internal resources Expedite vendor orders and follow up on shipment status Collaborate with Sales staff to monitor active purchase orders and confirm they are completed and shipped on time Format and enter labels for VMI's, Vendor Managed Inventory, and other customer or internal requests Forward samples by entering requests and arranging shipments Learn and follow the company's Quality System, including how to access information through Accuterm Assist with administrative tasks that support purchasing, sales, inventory, and customer service functions

Qualifications:

High school diploma or equivalent required Strong communication and organizational skills Experience communicating with vendors or customers by phone and email Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook Accurate data entry and recordkeeping abilities Previous experience in inside sales, purchasing, administrative support, or customer service preferred Experience in manufacturing, distribution, industrial supply, or inventory-related environments is a plus Ability to manage orders, quotes, vendor details, and inventory information with accuracy Team-oriented mindset with strong multitasking and follow-up skills Comfortable working in a fast-paced office setting with changing priorities

Pay:

$20.00 to $21.00 per hour

Schedule:

Monday to Friday 8:00 AM to 5:00 PM Equal Opportunity Employment Lyneer Staffing Solutions is an equal opportunity employer committed to building a diverse and inclusive workforce. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristics. We encourage applications from candidates of all backgrounds and experiences, and we are committed to providing reasonable accommodations for individuals with disabilities throughout the application and employment process.