Administrative Assistant- Operations

Administrative Assistant- Operations Req #22868 Northampton, MA, USA Apply Share Job Description Posted Thursday, April 23, 2026 at 12:00 AM Administrative Assistant May Center School for Brain Injury | Norwood, MA Help create a welcoming and highly organized school environment where students with brain injuries and neurological disabilities can learn and thrive. At May Center School for Brain Injury and Neurobehavioral Disorders, the Administrative Assistant serves as the front office hub of the school, supporting leadership, staff, students, and families while ensuring daily operations run smoothly. This role requires a high level of organization, attention to detail, and strong technical proficiency to manage multiple systems and administrative processes effectively. About The Role The Administrative Assistant provides administrative support to the Executive Program Director and School Operations Coordinator while managing the school's front office. This role requires strong secretarial, organizational, and technical skills to support reception, student records management, scheduling, communications, and operational coordination.

What You'll Do Front Office Operations:

Greet visitors, answer and direct calls, manage communications, and maintain a welcoming and organized reception area while supporting school security protocols.

Administrative & Technical Support:

Provide high-level administrative support to school leadership, including preparing correspondence, reports, and documents, managing calendars, and supporting projects using various systems and tools.

Student Records & Data Management:

Maintain accurate student files, enter and update data across internal systems, and support attendance tracking and required documentation with a high level of accuracy and confidentiality.

Operational Coordination:

Support daily school operations including office supply management, scheduling (rooms, transportation, and vehicles), maintenance requests, and administrative tracking. What You Bring Associate's or Bachelor's degree preferred 2+ years of administrative or office experience Strong secretarial, organizational, and time management skills with the ability to manage multiple priorities High level of proficiency with Microsoft Office (Outlook, Word, Excel) and comfort working within multiple systems, databases, and administrative tools Strong attention to detail and accuracy in data entry and recordkeeping Ability to maintain confidentiality and handle sensitive information with professionalism

Why Join May Institute Compensation Range:

$22-$24/hr

Generous Paid Time Off:

Vacation, 10 holidays, 19 PTO days to start, plus a floating birthday holiday

Comprehensive Health Benefits:

Medical, dental, and vision insurance options

Retirement Planning:

403(b) plan with employer match Investing in

Your Growth:

Training and professional development opportunities

Education Support:

Tuition reimbursement and student loan repayment assistance

Employee Support:

Confidential Employee Assistance Program (EAP) Join a team where strong organization, technical skill, and thoughtful support help students with brain injury and neurological challenges continue their path toward independence and recovery. Job Details Pay Type Hourly Scan this QR code and apply! Download Northampton, MA, USA