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Isomedix Operations Inc. (US)
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Massachusetts data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$48,670 / year median in Massachusetts
-4% projected decline
Job Description
Position Summary Assists management in maintaining sales records, files, contracts, payroll (as appliable), purchase orders, accounts payable / receivable (as applicable) and special reports. Serves as a Customer contact and resource. Supports other office personnel by providing back-up support when required and contributes to the overall success and operation of the facility. This is a fully onsite position, Monday - Friday from 830am-5pm EST. Duties Customer Relationships (50%) 1. Welcomes visitors by greeting them in-person or on the phone; directs visitors by providing instruction, answering questions, or referring to appropriate internal staff. May maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance. 2. Issues and distributes PPE, safety shoes, uniforms and safety vests to visitors and facility employees (as applicable). 3. Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance. 4. May assist Sales Representatives by maintaining sales files, contracts, price sheets, mailings, and market research (as applicable); provides Customers with general information, facility brochures and service invoices. Creates Customer correspondence and may communicate directly with Customers; refers difficult Customer problems to appropriate location Managers or Sales Representatives. Operational Excellence (50%) 5. Administers and controls Customer invoicing by performing data entry. 6. Assists plant management and contributes to financial control by collecting and maintaining the account receivables to include Customer master list, aging report and invoice list; maintains accounts payable records (as applicable); issues check requests; provides reports to facility management (as requested); travels to other facility nearby to perform job duties as directed by supervisor (as applicable). 7. Protects company confidential information by properly storing, retrieving, and disseminating such information only to those authorized (in accordance with