An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Behavioral Health Network (BHN) is the largest provider of behavioral health services in Western Massachusetts and was recently recognized by The Boston Globe as a Top 10 Employer in Massachusetts. We are also proud to be a Certified Great Place to Work . If you are highly organized, detail-oriented, and passionate about helping others, we invite you to join our team as an Administrative Support Staff member that will be in Westfield but will float between Springfield, Agawam, City Clinic, Mount Tom and Ware locations. In this role, you'll provide vital administrative support that ensures the efficient operation of our behavioral health programs while assisting individuals in accessing critical services.
What You'll Do:
As an Administrative Support Staff member, you will assist with day-to-day clinical and administrative operations, playing a key role in supporting individuals receiving services, staff, and community partners.
Key Responsibilities:
Provide excellent customer service, greeting and assisting individuals served in a professional and welcoming manner. Manage front desk operations, including phone calls, scheduling, and checking insurance coverage for individuals receiving services. Organize and maintain files, ensuring accuracy and compliance with confidentiality regulations. Coordinate provider schedules, managing appointments, cancellations, and reminders. Process intake paperwork for new individuals served and verify insurance eligibility. Maintain a clean and organized work environment, including office and waiting room spaces. Support team operations by managing mail, distributing documents, and responding to administrative inquiries.
What We Offer:
Professional Growth:
Opportunities for training and career advancement within BHN's growing network.
Supportive Team Environment:
Work alongside dedicated behavioral health professionals in a collaborative setting.
Award-Winning Workplace:
BHN is ranked as the 10th Best Employer in Massachusetts by The Boston Globe .
Diverse Workplace:
Bilingual candidates and individuals from diverse backgrounds are strongly encouraged to apply.
What You'll Bring:
High School Diploma or GED (required). 6+ months of office experience (preferred). Strong communication and organizational skills to manage administrative tasks efficiently. Basic computer proficiency, including familiarity with email, word processing, and office systems. Experience handling confidential information and working in a customer-facing environment (preferred). Ability to work in a fast-paced setting and multitask effectively. We Hire for HEART! Since 1938, BHN has delivered high-quality, culturally responsive behavioral health care across Western Massachusetts. Our core values include Humanity, Empowerment, Accountability, Respect, and Teamwork. How to
Apply:
If you're ready to make a meaningful impact as part of a dedicated and compassionate team, we'd love to hear from you. Click "Apply for Job" below or visit www.bhnworks.org (http://www.bhnworks.org) to apply.
Schedule:
Mon - Fri 11:30am - 8pm
Pay:
$22/hr., Bilingual $22.50 #LI-AH1 Education Required High School Diploma/GED or better Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
