Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to provide dedicated support to the Senior Pastor in Baltimore, Maryland. This Long-term Contract opportunity is ideal for someone who can manage competing priorities, maintain organized office operations, and communicate professionally with a wide range of internal and external contacts. The person in this role will help keep schedules, correspondence, meetings, and travel arrangements running smoothly while supporting the day-to-day needs of the pastor's office.

Responsibilities:

• Coordinate the Senior Pastor's schedule, arrange appointments, and handle meeting logistics to ensure efficient time management.
• Prepare meeting materials, organize supporting documents, and follow up on outstanding action items after discussions conclude.
• Maintain organized records for correspondence, monitor deadlines, and prompt timely responses on pending matters.
• Receive, sort, and distribute incoming mail and other communications for the office.
• Draft, edit, and proofread letters, acknowledgments, official communications, and related documents with accuracy and professionalism.
• Serve as a point of coordination with ministry leaders, church committees, members, and outside contacts on behalf of the Senior Pastor.
• Arrange travel plans, build itineraries, complete reservations, and process reimbursement documentation accurately.
• Attend staff meetings to capture key discussion points, prepare summaries, and share minutes with appropriate stakeholders.
• Monitor priority assignments, support office supply purchasing, reconcile monthly card expenses, and assist with preparing flyers, bulletins, scripts, and similar materials.