Middle School Data Clerk

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students!

ABOUT THE APPLICATION PROCESS

Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes. Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely .

Job Posting End Date:

04-21-2026

Reminder:

Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site. This is the work of a confidential nature . This individual works under the general supervision of the Principal or designee and will assist with local and state mandated student accountability and assessment . This individual is responsible for all matters related to student grade reporting.

MINIMUM QUALIFICATIONS

Applicants must meet all qualifications below to be considered for the vacancy.

Education:

High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here .

Experience:

Three years of general office experience of a clerical nature OR with an Associate's degree or equivalent may be substituted for the required work experience.

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Assists with the coordination of the local and state student accountability program . Performs computer-based tasks including but not limited to maintaining and controlling student scheduling, grade reporting and local and state assessments . Performs general clerical duties . Answers telephone communications and record messages . Communicates in a positive and effective manner with staff, students, parents, and/or visitors.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list. Ability to maintain confidentiality . Ability to give attention to detail . Ability to analyze data, determine inconsistencies , and resolve data discrepancies . Ability to work independently . Knowledge of office management techniques, business English, initiating and transmitting correspondence . Knowledge of record keeping policies and procedures, business arithmetic and calculation of percentages . Ability to make basic math computations quickly and accurately . Strong human relations skills . Ability to communicate effectively, both orally and in writing, with school administrators, central office personnel, faculty , staff, parents, students, and the community . Ability to type from a rough draft at a moderate rate of speed . Knowledge of the use, operation and care of computers and other office equipment . Ability to coordinate daily activities or schedules . Ability to be flexible and adaptable in a variety of situations and remain calm under trying circumstances . Ability to work with frequent interruptions . Ability to maintain various organizational systems needed at the school . Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports . Ability to be able to meet timelines and perform multiple tasks . Working Hours The duty day for this position is 7.5 hours, which will include a 30-minute unpaid, duty-free lunch period.

APPLICATION REQUIREMENTS

Complete applications must be submitted , and o nce your application has been submitted , you will not be able to add documentation or make any changes. I ncomplete applications will not be accepted . Resumes will not be accepted in lieu of a completed application.

SELECTION CRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system.

EMPLOYMENT INFORMATION

Compensation This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary range for this position is Grade 8 on the

HCEA-ESP

Secretaries and Assistants salary scale . Step placement will be in accordance with the salary procedures of the Howard County Public School System and the

HCEA-ESP

Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime . Retirement Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employee elect membership. The annual contribution to the pension plan will be 7% of an employee's annual salary . Benefits HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit. Pre-Employment Requirements Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors. A ll employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, s ome positions will require completion of a physical examination and/or drug testing . Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship. For questions regarding this posting , please contact humanresources@hcpss.org .

EQUAL OPPORTUNITY EMPLOYER

To request an accommodation during the application or interview process due to a documented disability, please email humanresources@hcpss.org . HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.