An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Build Your Career Where You Matter Join CBX Solutions, the nation's leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services. At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you'll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution. Why Work With Us? We're committed to your success, personally and professionally. You'll have access to:
Comprehensive Benefits:
Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
Work-Life Balance:
Generous paid time off for rest, family, and self-care.
Career Growth:
You'll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
Supportive Culture:
Innovation, creativity, and teamwork are at the heart of everything we do. Entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. Works closely with Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. May provide back up as receptionist. Essential Functions Complete, submit, track, and document waiver requests Resolve any issues restricting waivers from being issued Mail/email monthly statements and requested invoice copies Scan and email pay applications to general contractors per request of project accounts File paid pay applications Work with project managers and project accountants to help collect miscellaneous billings over 90 days Apply payments and assist with cash spreadsheet and cash sales Run credit cards for customers as needed Perform monthly credit card reconciliation Other relative duties as assigned Minimum Qualifications High School Diploma, or an equivalent combination of education/experience Current and valid US driver's license preferred Must pass pre-employment background check and drug test Knowledge, Skills and Abilities Excellent organizational skills Strong PC and systems skills required Proficient in Microsoft Office Suite, especially Excel Thorough knowledge of general accounting and financial processes Excellent verbal and written communication skills required Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms. Work Environment This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.
