An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Administrative Assistant to the Administration/Faculty provides support to the Coordinator of Pastoral Formation, other program coordinators, faculty and other administrators. Some primary duties include creating the Weekly Bulletin; preparing the agenda and materials for, and recording the minutes of, faculty meetings; communicating needs to the library, bookstore, media center, and physical plant; assisting the Academic Dean with special projects; overseeing the postal operations for the Seminary; and using the University booking system to reserve Seminary locations and request services. The Administrative Assistant to the Administration/Faculty performs such additional duties as assigned by the Coordinator of Pastoral Formation and the Rector. Skills, Knowledge and/or
Abilities:
Good leadership skills marked by humility and competency. Loyal to all the Church's teaching and exhibit a love for the priesthood. Exhibit a high degree of integrity and dependability, a strong work ethic, and the ability to collaborate with others and maintain appropriate confidentiality. Ability to work independently, multi-task, and demonstrate competence in all areas of responsibility. Ability to work with all members of the Seminary and University community in a professional and charitable manner. Knowledge or ability to learn the following software skills and platforms: Microsoft Office 365 (Word, Excel, Outlook, One Drive, etc.), SharePoint, Canvas, Jenzabar (J1), MS Teams telephone system, Event Pro, and FMX. Proficiency in English language, grammar, syntax, punctuation and proofreading.
Salary Range:
$16.50 - $17.17/hour (Actual compensation will be commensurate with experience, education, and qualifications .)
Employee Benefits:
This full-time position includes a comprehensive benefits package, featuring annual, holiday, and sick leave. The University offers a generous suite of benefits, including tuition remission for both graduate and undergraduate courses at Mount St. Mary's University, an employer-sponsored retirement contribution, and a robust paid time off program. For a complete list of employee benefits, please visit: https://inside.msmary.edu/more/human-resources/index.html
