Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
CS
Captiva Solutions, LLC
Office Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Maryland data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,671 / year median in Maryland
-9% projected decline
Job Description
Overview We are seeking a dynamic and highly organized and technology-capable Office Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent communication skills, and a knack for multitasking in a fast-paced environment and will support three primary areas: office management, workforce development operations, and cybersecurity consulting. Your energy and enthusiasm will help foster an efficient workplace where productivity thrives and client satisfaction is paramount. Duties Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems. Perform data entry and maintain accurate records using spreadsheets, word processing, and other productivity software. Handle scheduling, appointment setting, and calendar management for team members. Assist with office management tasks such as supply ordering, inventory tracking, and maintaining organized workspaces. Support customer service efforts by responding promptly to inquiries via phone or email, providing clear information and courteous support. Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping. Proofread documents for accuracy, ensuring high-quality communication across all client and internal correspondence. Requirements Proven experience in office management or administrative support roles with strong clerical skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing speed and computer literacy. Experience with data entry, spreadsheets, and productivity software to enhance workflow efficiency. Familiarity with QuickBooks or similar accounting software is highly desirable. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment. Strong phone etiquette and customer service skills to handle front desk responsibilities confidently. Previous experience in personal assistant or administrative roles that demonstrate technical proficiency and time management capabilities. Join us as an Office Administrative Assistant where your organizational talents will shine! Be part of a vibrant team dedicated to delivering outstanding support while advancing your career in a professional environment that values your contributions every step of the way.