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United States Fellowship, Inc./Oak Hill House

ADMINISTRATIVE ASSISTANT

Pay: Not specified

Posted: 2 days ago

Location: Hagerstown, MD (Onsite)

Last Updated: 3 hours ago

Hours: Part-Time

Expires: 10/4/2026

Career Insights for Office / Administrative Assistant (General)

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Based on Maryland data

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$44,671 / year median in Maryland

-9% projected decline

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Job Description

ADMINISTRATIVE ASSISTANT

Part-time, 24 hours per week.

Qualifications:

High school diploma, or GED. Successful completion of secretarial/bookkeeping training and one year experience or three years secretarial/bookkeeping experience.

Supervisor:

Director Classification:

Non-exempt Position Responsibilities:

Answer phones and record messages. Type all correspondence and reports for all components of the program. Set up and maintain personnel, medical, clinical and educational files including training logs. Calculate hours worked by all employees' and contracted workers Calculate sick and vacation time for all employees bi-weekly. Record and distribute minutes from weekly staff meetings. Order all supplies. i.e.: medications, office Ensure that employees are enrolled and termination from benefits packages. Checking and disturbing mail daily. Dispense and reconcile petty cash. Prepare all invoices. Forwards all bills and check request daily to the fiscal manager. Ensure communication with fiscal manager concerning new hire, health insurance and money transactions. Perform banking and postal duties. Support Office Manager File documents in compliance with COMAR requirements. Insure all staff have memos for upcoming compliance requirements per

COMAR 30

days prior to due date Coordinate the hiring process with office manager Support correspondence with outside agencies Review all personnel files for compliance weekly Review all youth files for compliance weekly. Insure Quality Improvement Plans are implemented at all times Ensure CJAMS is updated weekly. Ensure new youth are entered into CANS and CANS is updated every 6 months. Ensure medication log is checked daily. Meet with the Deputy Director weekly. Other duties as assigned. Working part time in direct care with residents, helping covering shifts, facilitate medical appointments and coordination of transportation 20 hours per week.