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ADMINISTRATIVE ASSISTANT
Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,671 / year median in Maryland
-9% projected decline
Job Description
ADMINISTRATIVE ASSISTANT
United States Fellowship Inc/Oak Hill House United States, Maryland, Hagerstown Sep 03, 2026 ADMINISTRATIVE
ASSISTANT
Part-time, 24 hours per week.
Qualifications:
High school diploma, or GED. Successful completion of secretarial/bookkeeping training and one year experience or three years secretarial/bookkeeping experience.
Supervisor:
Director
Classification:
Non-exempt Position Responsibilities:
Answer phones and record messages.
Type all correspondence and reports for all components of the program.
Set up and maintain personnel, medical, clinical and educational files including training logs.
Calculate hours worked by all employees and contracted workers
Calculate sick and vacation time for all employees bi-weekly.
Record and distribute minutes from weekly staff meetings.
Order all supplies. i.e.: medications, office
Ensure that employees are enrolled and termination from benefits packages.
Checking and disturbing mail daily.
Dispense and reconcile petty cash.
Prepare all invoices.
Forwards all bills and check request daily to the fiscal manager.
Ensure communication with fiscal manager concerning new hire, health insurance and money transactions.
Perform banking and postal duties.
Support Office Manager
File documents in compliance with COMAR requirements.
Insure all staff have memos for upcoming compliance requirements per
COMAR 30
days prior to due date
Coordinate the hiring process with office manager
Support correspondence with outside agencies
Review all personnel files for compliance weekly
Review all youth files for compliance weekly.
Insure Quality Improvement Plans are implemented at all times
Ensure CJAMS is updated weekly.
Ensure new youth are entered into CANS and CANS is updated every 6 months.
Ensure medication log is checked daily.
Meet with the Deputy Director weekly.
Other duties as assigned.
Working part time in direct care with residents, helping covering shifts, facilitate medical appointments and coordination of transportation 20 hours per week. recblid 1hfse52r6ke6rougnkd7qsduxafa9d