Administrative Assistant

About the Position

Estime Enterprises, Inc., an established commercial general contracting company serving the Washington, DC metropolitan area, is seeking an organized, detail-oriented Construction Project Coordinator for a temporary 6-8 week assignment in the office. This is not a virtual position. The successful candidate will assist our project management team with project documentation, subcontractor coordination, administrative tasks, and construction project tracking.

Key Responsibilities

Organize and maintain project files, contracts, purchase orders, and construction documentation.

Prepare, track, and follow up on RFIs, submittals, change orders, and project schedules.

Coordinate with project managers, superintendents, subcontractors, suppliers, and vendors.

Assist with collecting subcontractor invoices, reviewing supporting documentation, and tracking payment status.

Update project schedules, action-item logs, and project management systems.

Assist with preparing meeting agendas, meeting minutes, progress reports, and project correspondence.

Track outstanding deliverables, deadlines, inspections, and closeout documents.

Maintain accurate electronic records and follow up with team members to ensure tasks are completed on time.

Provide general administrative support to the construction project management team as needed.

Qualifications

2-5 years of experience in commercial construction, project coordination, or construction administration preferred.

Familiarity with construction documents, subcontractors, RFIs, submittals, and purchase orders.

Experience with Microsoft Office, particularly Excel, Word, and Outlook.

Experience with Procore or similar construction management software is a plus.

Strong organizational, communication, and follow-up skills.

Ability to manage multiple assignments and meet deadlines with minimal supervision.

Must be dependable and available for the full 6-8 week assignment.

Compensation and Benefits

Hourly pay based on experience.

Flexible part-time schedule by mutual agreement.

Temporary assignment with a defined 6-8 week duration.

How to Please submit your resume, a brief summary of your commercial construction experience, your hourly rate expectation, and your availability to begin.

Estime Enterprises, Inc. is an equal opportunity employer.