Type:

full-time

Job Description:

This boutique law firm is seeking a Front Desk/Meeting Administrative Assistant to serve as the primary support professional in a busy Washington, DC office. In this role, you will manage conference room scheduling, coordinate meetings and events, and support staff, clients, and visitors with a polished, professional presence. If you enjoy creating organized workflows, thrive in a collaborative environment, and take pride in providing high-quality service, this is the position for you.

Key Responsibilities:

Serve as the face of the firm by providing exceptional front desk support and creating a welcoming experience for clients, visitors, and staff in person, over the phone, and via email. Coordinate a high-volume calendar of conference room reservations, ensuring meeting spaces are prepared and ready for internal and client-facing meetings. Coordinate and prepare conference rooms and manage a high-volume schedule for small and large meetings. Lead logistical coordination including catering, signage, and event materials. Liaise with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance. Compile and organize meeting materials such as documents, spreadsheets, and slide decks, ensuring accuracy and readiness for all participants. Track meeting and event data, preparing reports and summaries for leadership as needed. Support daily office operations by coordinating mail services, maintaining office and kitchen supplies, liaising with building management and vendors, and assisting with special projects. Provide broad administrative, office, and project support as needed, including but not limited to supply inventory, processing mail and building vendor management.

Why You'll Love Working Here:

Join a dynamic firm with a strong public interest focus through an innovative approach to impactful work across practice areas. Work closely with a team that values professionalism, attention to detail, and operational excellence.

What We're Looking For:

Service-driven. You bring at least two years of administrative, reception, or hospitality experience within a law firm or other professional services environment and understand the importance of providing exceptional client service. Articulate and professional. You convey information clearly and confidently with at least one year of receptionist or customer service experience, both verbally and in writing. Dependable. You confidently manage competing priorities, multiple meeting requests, and changing schedules without sacrificing accuracy. Technologically-savvy. You navigate Microsoft Office Suite and new systems effortlessly, learning on the fly. Adaptable. You remain composed under pressure, adapt to shifting priorities, and consistently find solutions in a fast-paced environment. Dependable. Colleagues know they can count on you to follow through, communicate proactively, and support the team whenever needed. The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. 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