Administrive Assistant Department of the Navy Commander, Navy Installions Command NRMA Naval Support Activity Base

NSA MAINE

Summary This position is loced within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program. The purpose of this- position is to provide a variety of administrive functions in support of the assigned site. Learn more about this agency Summary This position is loced within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program. The purpose of this- position is to provide a variety of administrive functions in support of the assigned site. Learn more about this agency Overview Help Accepting applicions Locion 1 vacancy in the following locion: Kittery, ME No mching locions found. Work site options Telework eligible No Remote job No Relocion expenses reimbursed No Salary $54,262 - $70,958 per year Pay scale & grade NF 3 Promotion potential None Learn more about pay scale and grade Pay scale and grade determines the salary of the job. Work schedule Full-time Travel Required Not required Appointment type Permanent Occupions and job series 0326 Office Automion Clerical And Assistance Supervisory stus No Federal service type This job is in the Competitive Service Represented by a union No Drug test No Security clearance Other Position sensitivity and risk Non-sensitive (NS)/Low Risk Jobs require a background check and some require a security clearance . The type depends on the job. Background check type Suitability/Fitness Financial disclosure required No Some jobs require financial disclosure to identify conflicts of interests. Announcement number 26-13049292 Control number 882359700 This job is open to Help The public U.S. Citizens, Nionals or those who owe allegiance to the U.S. Clarificion from the agency Please see the "Who May Apply" section under the Qualificions section. Duties Help Incumbent may perform some or all of the following duties as assigned: Financial/Procurement Support 50% Reviews accounting documents for accuracy and completeness (i.e. Inventories, Daily Activity Reports (DAR), invoices/receiving documents, mess requisitions, etc).Ensures proper authorizion, correct account informion and all other relevant informion, s'uch as source documents, before forwarding to the Central Accounting Office for action. Maintains In-house control log for purchase requests and BPA's. Enters purchase documents in financial accounting system and tracks documents to maintain proper balance. Ensures procurement requests for APF and NAF purchases include all necessary informion and forwards to the procurement branch of the Central Accounting Office. Responsible for knowing/implementing all changes in procedi.

Jre, requirements, processing etc. as issued. Reviews procurement documents for accuracy and completeness. Ensures BPA call sheets are tached to invoices. Verifies monthly IMPAC credit card stements to ensure authorizion signures are present and back up receipts are tached. May be assigned as an approving official for functional/site government purchase cardholders. Assists in cash counts and local audits. Assists the Central Cashier in the performance of duties as needed. Responsible for the initial steps in the return check process, making initial contact and providing continued research and follow up. May serve as POC for faciliting the distribution of Unit Allocion funds for site tenant commands, including establishing and maintaining a quarterly account of all fund deposits and withdrawals for each command. Administrive Support 30% Produces documents using a personal computer from handwritten or rough draft merials ensuring th the completed documents contain the proper form, content, grammar, spelling and punctuion, including memorandums, instructions, position descriptions, etc. Maintains electronic files of all finished products, and provides via email as directed. Provides limited guidance to program managers on administrive policies, procedures and practices and may represent the business office in administrive mters both within and outside the immedie office. Files documents into an established system. or crees new filing system as required. Maintains suspense file for pending items and inities follow-up action when necessary. Establishes and maintains files for regional instructions, local standard opering procedures (SOP's) and other pertinent program guidance. Answers phone, routes calls'and provides general pron and employee infonnlon. Routes incoming mail, reports and documents. Transfers documents between offices, and personally delivers time sensitive and other routine .documents directly to the Central Accounting Office (CAO), Regional NAF Personnel Office or other navy facilities as necessary. Employee Assistance 20% Serves as the functional/site training/travel coordinor. Completes employee training forms (1556} and travel orders after a request for training has been approved. Maintains records of submitted and liquided Standard forms and ensures follow-up action. - Responsible for preparion and/or collection of personnel action requests and/or timekeeping documents from various site managers. Ensures proper supporting documents (leave and overtime/compensory time sheets) are tached and all approprie-signures have been obtained prior to forwarding. Ensures time sheets for APF personnel are properly completed and forwarded to the approprie department. Performs other reled duties as assigned. Requirements Help Conditions of employment Must pass all applicable records and background check. Must successfully pass the E-Verify employment verificion check. Any discrepancies must be resolved as a condition of employment. Qualificions Resumes must include informion which demonstres experience and knowledge, skills, and ability (KSAs) as they rele to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candide must possess:

KNOWLEDGE REQUIRED

Must have a minimum 2 year's documented experience in administrive functions, to include: excellent typing skills, ability to .use a personal computer with specific ability with word processing, spreadsheet, dabase, and presention software-Microsoft Word, Excel, Access and PowerPoint strongly preferred. Must possess a thorough knowledge of English grammar, spelling, capitalizion, and punctuion, Must be familiar with pertinent accounting procedures, billing processes, purchasing and requisitioning procedures. Must be familiar with document filing and retrieval systems, and have the ability to accurely maintain filing systems. Must possess excellent written and verbal communicion skills. Must be able to complete finished reports and/or presentions with a minimum of corrections. Previous MWRNQ or government experience preferred. Must possess excellent personal and customer service skills, and be able to provide changes to procedure and new requirements to a variety of management and support staff in a positive manner. Must possess a professional demeanor, and have the ability to make presentions, and successfully field questions from senior management, military command personnel, or customers. Must be able to work with minimum supervision.

SUPERVISORY CONTROLS

Reports to the assigned manager/supervisor who provides general guidance and instruction. Employee? executes continuing duties and responsibilities according to established office policies, procedures and guidelines, and is expected to be a self-starter and work with little supervision. Work is reviewed in terms of overall efficiency, .effectiveness and conformance with the established policies.

GUIDELINES

Guidelines include DOD, and DON manuals, directives, regional instructions, regulions, laws and policy decisions. Th•e number and variion of guidelines and work situions require the employee to use judgment to identify and select the most approprie procedures to use, or decide which precedent action to follow. Any applicion requiring more than a minor deviion from policy, or reflecting a situion not covered by policy, is referred to the supervisor for resolution.

COMPLEXITY/ SCOPE AND EFFECT

The incumbent must be able to handle several tasks simultaneously answering telephone, assisting customers, etc.) while still completing the assigned work. Must be able to retain and dissemine general infonnion regarding financial regulions and policies. Attention to administrive details, responses to action correspondence and professionally produced correspondence directly reflects on the pride and professionalism of the assigneEI department. The incumbent may provide a central point of reference for the program and operional staff, who are loced throughout a wide geographic area. The incumbent facilites positive communicion and provides a necessary service in support of the function and/or site.

PERSONAL CONTACTS/PURPOSE OF CONTACTS

Extensive contacts are with prons, military personnel, both active and retired, af all ranks, activity managers and staff, Support Services staff, and vendors. The personal contacts involve exchange of informion, research, and da collection. Contacts with employees to obtain or provide infonnion, gher da, or assist with problems or questions.• Incumbent must use positive customer service skills, and employ tact and good judgment in obtaining, utilizing, providing, and protecting informion, which may be sensitive or subject to confidentiality.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The work is primarily sedentary. The incumbent is subjected to frequent walking, standing and bending while obtaining merials from files, monitoring and assisting with the work in the areas assigned. The employee will lift office supplies and packages delivered to the office, not over 25 pounds. Duties are perfom,ed in an office setting th Is well lighted and climale controlled.

SPECIAL REQUIREMENTS

Must possess and maintain a current driver's license as travel may be required in the performance of duties. Educion This position does not have a positive educion requirement. Additional informion Salary is dependent on experience and/or educion. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installions Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolered, and use of or intoxicion by illegal drugs will result in penalties up to and including removal from Federal Service. Some positions have special requirements. Selection may be tentive pending the completion of these requirements. Applicants may be required to submit proof of educion, participe in medical screening, drug testing, etc. All selections are contingent upon sisfactory employment reference checks. Employment is subject to successful Nional Agency Background Check. Occupants of this position must maintain the privacy of official work informion and da and demonstre the highest level of ethical conduct. Expand Hide additional informion Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution. Benefits Help Review our benefits How you evalued You evalued for this job based on how well you meet the qualificions above. All resumes reviewed to determine if they meet the hiring eligibility and qualificion requirements listed in this announcement, and red based on the informion provided in the resume to determine the level of knowledge, skills and abilities (KSAs) reled to the job requirements. Using the qualificions of the position, a predetermined ring criterion of KSAs used for each resume. Best qualified applicants referred to the hiring manager. The selecting official may choose to conduct interviews. Benefits Help Review our benefits Required documents Required Documents Help The following documents are required the time of applicion: Resume Proof of educion/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable If claiming Department of Defense (DOD) Non-appropried Fund (NAF) Business Based Action (BBA) priority considerion: provide a copy of the notice of separion If claiming

Military Spouse Preference:

provide a copy of the sponsor's Permanent Change of Stion (PCS) orders and a marriage certifice the time of applicion If claiming

Veteran's Preference:

provide a copy of your DD-214, Member-4 page and any supporting documention (SF-15, V.A. disability letter, proof of service, etc.) If a current or former

Federal Employee:

provide a copy of your most recent Personnel Action Report (PAR) or

SF-50 NOTE

Failure to provide the required documents may impact eligibility, qualificions determinion. How to Apply Help To be considered for this vacancy you must apply and complete the online questionnaire and submit the documention specified in the Required Documents section above. The complete applicion package must be submitted by 11:59 PM (EST) on 09/10/2026 to receive considerion. To begin, click Apply to access the online applicion. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to cree one before beginning the applicion. To preview the Applicion Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13049292 It is your responsibility to ensure your applicion package (resume, supporting documents, and responses to the questionnaire) is complete, accure, and submitted by the closing de. Additional informion on how to complete the online applicion process and submit your online applicion may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the stus of your applicion, log into your USAJOBS account . Once logged in, the Welcome screen lists your applicions, your applicion stus and the de it was last upded. For informion on wh each Applicion Stus means, : https://www.usajobs.gov/Help/how-to/applicion/stus DON is an Equal Employment Opportunity Employer. All qualified candides will receive considerion without regard to race, color, nional origin, religion, sex, age, mental or physical disability, genetic informion, reprisal, marital stus, political affiliion, sexual oriention, or any other non-merit factor. The DON provides reasonable accommodions to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodion(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper considerion is given. Agency contact informion

CNRMA NAF HRO CNRMANAFHR

@us.navy.mil Address NSA Maine 1682 Piersey Street Building KN Norfolk, VA 23505 US Next steps Using the required qualificions of the position, a standardized ring and ranking criteria of knowledge, skills, and abilities used to screen and assess each applicion. If you provided an email address, you will receive an email message acknowledging receipt of your applicion. Times may vary during the hiring process, as your applicion stus updes/changes you notified with a notificion letter via email. Please notify us if your contact informion changes after the closing de of the announcement. Also, note th if you provide an email address th is inaccure or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communicion th could affect your considerion for this position. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Required Documents Help The following documents are required the time of applicion: Resume Proof of educion/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable If claiming Department of Defense (DOD) Non-appropried Fund (NAF) Business Based Action (BBA) priority considerion: provide a copy of the notice of separion If claiming

Military Spouse Preference:

provide a copy of the sponsor's Permanent Change of Stion (PCS) orders and a marriage certifice the time of applicion If claiming

Veteran's Preference:

provide a copy of your DD-214, Member-4 page and any supporting documention (SF-15, V.A. disability letter, proof of service, etc.) If a current or former

Federal Employee:

provide a copy of your most recent Personnel Action Report (PAR) or

SF-50 NOTE

Failure to provide the required documents may impact eligibility, qualificions determinion. How to Apply Help To be considered for this vacancy you must apply and complete the online questionnaire and submit the documention specified in the Required Documents section above. The complete applicion package must be submitted by 11:59 PM (EST) on 09/10/2026 to receive considerion. To begin, click Apply to access the online applicion. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to cree one before beginning the applicion. To preview the Applicion Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13049292 It is your responsibility to ensure your applicion package (resume, supporting documents, and responses to the questionnaire) is complete, accure, and submitted by the closing de. Additional informion on how to complete the online applicion process and submit your online applicion may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the stus of your applicion, log into your USAJOBS account . Once logged in, the Welcome screen lists your applicions, your applicion stus and the de it was last upded. For informion on wh each Applicion Stus means, : https://www.usajobs.gov/Help/how-to/applicion/stus DON is an Equal Employment Opportunity Employer. All qualified candides will receive considerion without regard to race, color, nional origin, religion, sex, age, mental or physical disability, genetic informion, reprisal, marital stus, political affiliion, sexual oriention, or any other non-merit factor. The DON provides reasonable accommodions to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodion(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper considerion is given. Expand Hide how to apply Agency contact informion

CNRMA NAF HRO CNRMANAFHR

@us.navy.mil Address NSA Maine 1682 Piersey Street Building KN Norfolk, VA 23505 US Next steps Using the required qualificions of the position, a standardized ring and ranking criteria of knowledge, skills, and abilities used to screen and assess each applicion. If you provided an email address, you will receive an email message acknowledging receipt of your applicion. Times may vary during the hiring process, as your applicion stus updes/changes you notified with a notificion letter via email. Please notify us if your contact informion changes after the closing de of the announcement. Also, note th if you provide an email address th is inaccure or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communicion th could affect your considerion for this position. Expand Hide next steps Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Overview Help Accepting applicions Locion 1 vacancy in the following locion: Kittery, ME No mching locions found. Work site options Telework eligible No Remote job No Relocion expenses reimbursed No Salary $54,262 - $70,958 per year Pay scale & grade NF 3 Promotion potential None Pay scale and grade determines the salary of the job. Work schedule Full-time Travel Required Not required Appointment type Permanent Occupions and job series Supervisory stus No Federal service type This job is in the Competitive Service Represented by a union No Drug test No Security clearance Other Position sensitivity and risk Jobs require a and some require a . The type depends on the job. Background check type Financial disclosure required No Some jobs require to identify conflicts of interests. Announcement number 26-13049292 Control number 882359700