Administrative Assistant

We are looking for a detail-oriented Administrative Assistant in Old Orchard Beach, Maine. This fully onsite role offers a Contract opportunity for someone who enjoys organizing information, coordinating documentation, and providing responsive service to internal teams and the public. The position works approximately 30 hours per week and plays an important part in keeping daily administrative processes accurate, timely, and well managed.

Responsibilities:

• Prepare and format meeting agendas, official minutes, correspondence, notices, and other administrative documents for boards, committees, and department staff.
• Enter, update, and maintain records in office systems to support reporting, document tracking, and daily clerical activities.
• Provide administrative support to planning and code enforcement personnel by helping assemble drafts of ordinances, procedural materials, and related documentation.
• Organize and manage both digital and paper filing systems to ensure records are complete, accessible, and properly maintained.
• Greet and assist residents, applicants, and visitors with questions related to permits, forms, and office procedures.
• Process permit-related information by reviewing submissions for completeness and recording details in the appropriate databases.
• Support grant-related administrative tasks, including document preparation, record maintenance, and follow-up coordination.
• Answer inbound calls, route inquiries to the appropriate department contacts, and assist with front-desk and general office coverage.
• Take on additional clerical and administrative assignments as needed to support departmental priorities.