Substitute Coordinator

Thornton Academy

Thornton Academy - Saco, Maine Job Details

Job ID:

5937170

Application Deadline:

Posted until filled

Posted:

Sep 23, 2026 12:00 AM (UTC)

Starting Date:

Immediately

Job Description

JOB DESCRIPTION

Substitute Coordinator

Accountability

The Substitute Coordinator reports to the Assistant Head for Faculty & Academic Affairs

Nature of the Position

The individual in this 180-day position coordinates all sub-coverage (planned and during acute needs), as well as training, and provides daily substitute coverage as needed throughout the Upper and Middle Schools.

Job Requirements

General computer proficiency, plus demonstrated ability to master new related skills

Excellent verbal and written communication skills

Patience and adaptability in unexpected situations

Ability to work as a supportive and effective member of a team

Maintain a professional attitude in all manner of conduct with students, faculty, staff, and administration

Communicate well with other personnel and faculty, sharing any issues of concern with the administration in a timely fashion

Respond calmly and with good judgment in the rare event of a school emergency

Maintain confidentiality of student and staff information

Capable and confident in managing changing priorities within a large system

Performance Responsibilities

Tasks for this position include but are not limited to:

Receiving requests for and coordinating a daily schedule for planned absences and acute staffing needs for faculty and ed techs at the upper and middle school; including early morning email/phone communication and monitoring Frontline

Providing daily confidential staff lists to designated administrators and staff with employee absences

Utilizing software and digital platforms to access and post information appropriately, as well as utilizing Google Suite tools and Frontline substitute management software

Greeting and directing substitutes to their classroom(s) and coordinating daily assignment needs and/or connecting to the TAMS Main Office

Coordinating the movement of students (classes) to alternate locations on campus due to a staff change and/or providing substitute coverage

Connecting with substitutes at the end of the school day to collect attendance, materials, badges, etc., and receive relevant reports; deliver reports to the appropriate office(s)

Requesting and managing substitute plans (in coordination with administration) from all faculty members and ed techs at the start of each semester, and when staff member changes occur

Working with the administration to update the Substitute Gold Book annually

Working with the Human Resources office to support training for substitutes and onboarding processes

Handling requests for information, responding to routine inquiries

Using and maintaining the primary student database (PowerSchool)

Using and maintaining electronic and hard copy filing systems

Utilizing schoolwide information systems, including email and intercom

Assist with administrative and organizational tasks to support school operations as needed

Qualifications:

Minimum of two years of college completed (bachelor's degree preferred)

Prior teaching and/or substitute experience helpful

Proof of active criminal history records check (CHRC) certificate

Work Schedule

Hours:

7:00 to 3:00 (37.5 hours weekly), Monday through Friday (some flexibility with early morning remote hours)

Schedule:

School year (August/September through June)

Required Application Process

All those interested in applying must submit:

School application form (available for download at www.thorntonacademy.org)

Letter of interest

Transcript of any college coursework

List of three references with contact information

All materials should be submitted electronically to lisa.estabrook@thorntonacademy.org.

If electronic submission is not possible, materials may be mailed or delivered to:

Lisa Estabrook Thornton Academy 438 Main Street Saco, ME 04072

The Thornton Academy Board of Trustees has adopted a non-discrimination policy. Thornton Academy considers all applicants without regard to race, age, color, ancestry or national origin, religion, gender, gender identification, sexual orientation, physical or mental disability, marital, veteran, or any other legally protected status.

Position Type:

Full-time