A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Secretary to the Midvale Early Childhood Center Supervisor Birmingham Public Schools - 4.3 Beverly Hills, MI Job Details Full-time 9 hours ago Qualifications Confidential information handling Student record keeping Working with students Financial record maintenance Budgeting Productivity software Full Job Description
VACANCY ANNOUNCEMENT POSITION
Secretary to the Supervisor
LOCATION
Midvale Early Childhood Center SALARY:
Consistent with BAEOP Compensation
POSTING DATE
July 16, 2026 Schedule, Classification
A DEADLINE
Until Filled
SCHEDULE
1.0 Full-time, 40 hrs/week, 11 months
START DATE
August 3, 2026 Qualifications Ability to communicate effectively with staff, and students and promote positive human relations with the community Ability to effectively prioritize long-term projects and daily responsibilities Excellent attendance record Strong organizational skills, problem-solving, and communication skills Proficiency in the use of software such as PowerSchool, Frontline, Google Suite, and Microsoft Office Suite Must maintain accurate budget and office records Capacity to cope with widely varying job assignments, ranging from basic and repetitious to complex. Flexibility and adjustment of daily schedules are a must Must possess the ability to work well under pressure with accuracy and minimum supervision Commitment to maintaining confidentially specific to all student/school-related matters Secretarial experience preferred College or university coursework preferred Major Responsibilities Process purchase orders and other purchase requests Manage daily coverage of classroom staffing with guest teachers Work as a team member with administration, support staff, and central office Prepare bi-weekly payroll reports and reconcile hourly staff absences in Frontline Assist with entry and securing substitutes for teachers and paraprofessionals in Frontline Maintain accurate, confidential, personnel, payroll, and office records Prepare reports and publications and provide support for the early learning program Prepare correspondence for communications to parents and families Assist with the enrollment process Assist with updating the school website and e-news to parents Maintain the building calendar for emergency drills and staff events Support state reporting such as pupil accounting and licensing Administer medication and first aid to students as necessary
AN EQUAL OPPORTUNITY EMPLOYER
Maintain inventory of keys for the building Other duties as assigned Method of Application Internal candidates can submit a resume and cover letter to the Human Resources Department to Interested external candidates meeting the above qualifications must complete the online application through the Oakland Human Resources Consortium website by the deadline listed. The posting can be found at Birmingham Human Resources . click on Employment Opportunities > Vacant Positions
BIRMINGHAM PUBLIC SCHOOLS STATEMENT OF NON DISCRIMINATION NOTICE OF
The Board of Education is committed to maintaining a learning/working environment in which all individuals are treated with dignity and respect, free from discrimination and harassment. There will be no tolerance for discrimination or harassment on the basis of race, color, national origin, religion, sex, sexual orientation, marital status, genetic information, disability or age. The District prohibits harassment and other forms of discrimination whether occurring at school, on District property, in a District vehicle, or at any District related activity or event. The Superintendent will designate compliance officers and develop and implement regulations for the reporting, investigation and resolution of complaints of discrimination or harassment. The following people have been designated to handle inquiries regarding the nondiscrimination policies: Students - Inquiries related to discrimination on the basis of disability should be directed to: Executive Director of Specialized Instruction and Student Services, 31301 Evergreen Road, Beverly Hills, MI 48025, 248.203.3000. Direct all other inquiries related to discrimination to: Assistant Superintendent of Human Resources, 31301 Evergreen Road, Beverly Hills, MI 48025, 248.203.3000.
