St. Mary Magdalen Parish Office in Brighton is seeking a part-time Administrative Assistant. This position is part of a job-sharing arrangement and requires close collaboration with the other team member to ensure seamless office operations and consistent support for the parish community . Perform a variety of administrative tasks for the parish office while maintaining confidentiality. Reports to the Director of Mission Support while working closely with parish staff and priest.

Job Share Responsibilities:

Answer incoming telephone calls and greet visitors/parishioners in a friendly and professional manner Collaborate with the office co-worker to share job responsibilities, ensure adequate office coverage, and communicate pertinent information as needed Assist with new member enrollment and respond to questions, emails, and inquiries in a timely manner Maintain, coordinate, and assist with the staff and parish calendars, including scheduling and updating events as needed Assist parish groups with coordinating and scheduling parish room reservations Prepare the Monday collection, work closely with collection counters, and accurately record and maintain collection information on deposit sheets for submission to the Business Coordinator each week Record Mass intentions and related donations/receipts in the liturgical calendar and Mass book Manage, sort, and distribute incoming mail Collect alms and candle money weekly Order office supplies and assist with the care and maintenance of office equipment Record sacramental information in the parish registers and maintain corresponding records in Camino software Assist with the administration of Shrine of the Cross and Resurrection Tower plots and niches, including coordinating and organizing interments Collaborate with various parish ministries and volunteer groups, providing administrative support and completing related tasks as needed Assist Magdalen's Kitchen volunteers with questions, concerns, and sign-up forms, maintain gift card spreadsheets and distribute gift cards as needed Ensure all parish doors are locked, and the building is properly secured at the end of each workday

Required Skills:

Excellent written and verbal communication skills with professional demeanor Organization skills and ability to multi-task Attention to detail, maintain deadlines and timely follow up Knowledge of Email, MS Word, Excel Ability to maintain sensitive and confidential information Work Wednesday 12:30pm-4:30pm, Thursday 8:30am-4:30pm and Friday 8:30am-12:30pm To apply for the position, please submit a cover letter and resume to the online application.