Administrative Assistant Centerline PACE Southeast Michigan - 3.6 Center Line, MI Job Details Full-time 16 hours ago Qualifications Meeting minutes Preparation of internal financial performance reports Office activity coordination Business travel arrangements Social media post writing Educational events Vendor coordination Donor thank you note management Meeting transcription Databases Client invoicing Document workflow management Financial records management Task prioritization Financial record maintenance Special events experience Fundraising event program management Vendor relationship management Promotional community events Content scheduling Purchase order processing Typing Logistics order management Office management Managing executive calendars Tracking inventory levels Physical document handling Donor and alumni database management Outreach events (outreach initiatives) Entry level Full Job Description Accurate typing ability from rough draft; prepares correspondence in final form Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports' business calendars Proactively review direct reports' calendars for conflicts to make adjustments and/or seek guidance from direct report Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events. Ensures the timely acknowledgement of donor gifts with thank you notes Prepares invoices for donor gifts Schedules social media posts and contributes to content Maintains department records and files, including tracking for compliance Manages and processes specified orders with outside vendors for department and from other departments Manage and fulfill department orders, track inventory Maintain volunteer contact information Compile minutes from meetings and department huddles At the direction of the Director of Public Affairs, update center signage as needed Adheres to deadlines as established with the capability to prioritize functions as assigned