Construction Office Administrator / Project Administrative Assistant

Construction Office Administrator / Project Administrative Assistant Fort Wayne Contracting, Inc. Detroit, MI Job Details Full-time $23 - $26 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Microsoft Excel Accounting QuickBooks Organizational skills Clerical experience Associate's degree Office experience Full Job Description Job Description Fort Wayne Contracting is seeking a dependable, detail-oriented Construction Office Administrator / Project Administrative Assistant to support our Controller, project managers, and field operations team. This is a full-time, in-office position ideal for someone with prior administrative, accounting, bookkeeping, or construction office experience who is looking for a long-term opportunity with a stable, growing company. The ideal candidate is organized, professional, comfortable working with numbers and documentation, and able to handle both routine administrative tasks and more detailed project-related responsibilities. Responsibilities Maintain organized electronic and paper filing systems Process and enter vendor invoices and assist with accounts payable functions Assist with job cost tracking and project-related accounting entries Review, organize, and maintain construction project documentation Enter and reconcile field quantities, daily reports, and production documentation Assist with preparing and maintaining project billing support documentation Create, update, and manage job folders and project files Submit, track, and monitor Miss Dig (utility locate) tickets and expiration dates Perform detailed data entry with a high level of accuracy Proofread documents, spreadsheets, and correspondence for completeness and accuracy Support field supervisors, project managers, and office staff with administrative tasks Utilize Microsoft Office programs including Excel, Word, and Outlook on a daily basis Assist with QuickBooks data entry and general accounting support Communicate professionally with vendors, subcontractors, municipalities, and customers Schedule Full-time Monday through Friday In-office position Qualifications 2+ years of administrative, office, bookkeeping, accounting, or construction office experience preferred Strong organizational skills and attention to detail Ability to prioritize tasks and manage multiple responsibilities Proficiency in Microsoft Office, particularly Excel and Word Experience with QuickBooks or similar accounting software preferred Construction industry experience is a plus Strong communication and problem-solving skills Ability to work independently and as part of a team Reliable, professional, and interested in long-term growth with the company Compensation & Benefits Pay range: $23.00 - $26.00 per hour, based on experience 401(k) with company matching Medical, dental, and vision insurance Paid time off Stable, full-time position with long-term growth opportunity We offer a supportive, family-oriented work environment where employees are valued and encouraged to grow within the company.

Pay:

$23.00 - $26.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person