Administrative Assistant 29

SPECIAL REQUIREMENTS & TRAINING

Must be able to work occasional overtime for community events if necessary. Must possess and maintain a valid driver's license. Must pass a Standard and Criminal Background Check. Applicants must authorize the release of any information from appropriate agencies regarding the applicants' criminal history prior to being given referral consideration.

IDEAL CANDIDATES WILL POSSESS THE FOLLOWING

Associate's degree in Business or Office Administration or related field AND a minimum of three (3) years of demonstrated office experience with Microsoft Office Suite software preferred. Must demonstrate typing proficiency with a minimum speed of 45 wpm. An equivalent combination of education, training, and experience may be considered. Experience providing administrative support in a professional community services or non-profit organization environment. Must be dependable and possess a good work record. Must possess and maintain a valid Michigan driver's license.

ESSENTIAL POSITION FUNCTIONS INLCUDE BUT ARE NOT LIMITED TO

Serves as the Administrative Assistant to the HRCS Director and Deputy Director. Provide primary receptionist and office support by answering phones, greeting and directing the public, and offering customer assistance. Open, sort and distribute mail to appropriate HRCS staff. Attend weekly department meetings and prepare minutes for distribution. Create and maintain numerous electronic contact mailing lists of advisory boards and community groups. Oversee daily office operations, support office staff and communicate information from HRCS leadership regarding work assignments and office operations. Respond to requests for information from the public and other government entities regarding issues relevant to the HRCS department. Provide assistance by phone or in person as needed with the ability to understand and make assertive attempts to meet the needs of citizens with patience and empathy. Explain the basic requirements for all HRCS programs, gather information from applicants, and direct individuals to the appropriate personnel for further assistance. Perform clerical tasks such as drafting and editing letters, reports, and forms, making copies, filing documents utilizing MS Word. Create, enter, and update information in various databases and spreadsheets utilizing spreadsheets. Prepare a wide range of monthly reports using these spreadsheet computer software platforms. Provide administrative support to staff members to ensure efficient office operations of the Department. Manage calendars and schedule appointments and reservations for HRCS leadership utilizing MS Outlook. Track and maintain logs and filing systems, ensuring the confidentiality of records and documentation. Monitor and maintain inventory of equipment, and office supplies, placing orders as needed. Assist with special projects, events, and community initiatives while overseeing substantive administrative tasks as they arise. Responsible for daily office opening and closing and ensuring an organized and efficient work environment. Other duties as assigned at the discretion of HRCS leadership (Director and Deputy Director). To apply for the job, access the Career Portal link listed below https://www.governmentjobs.com/careers/lansingmi To open the hyperlink, highlight the hyperlink, right click it and select open hyperlink.