Administrative Assistant

LLOYD FLANDERS JOB DESCRIPTION JOB TITLE

Administrative Assistant

REVISED DATE

4/1/26

REPORTS TO:

President

CLASSIFICATION

Non-Exempt

DEPARTMENT

Sales and Marketing

JOB PURPOSE

The Administrative Assistant performs a variety of administrative tasks such as word processing, coordinating travel arrangements, preparing and distributing information, and assisting with special events to support the operations of the sales and marketing function.

DESCRIPTION OF ESSENTIAL DUTIES

Prepare correspondence. Perform word processing, editing/proofreading, printing, copying, and document distribution. Prepare, copy, and distribute a variety of sales/marketing reports such as the expense report, budget report, and various sales reports. Assemble sales report by compiling, consolidating, formatting, and summarizing information, graphs, and presentations. Relay information and answer telephone calls for marketing/sales personnel. Provide information to callers or take messages, as required. Gather and distribute voice mail, facsimile, and email messages for marketing/sales personnel. Assist with travel arrangements for sales and marketing personnel. Arrange items such as air travel, hotel, rental cars in a manner that fulfills travel schedule requirements at the least possible cost to the company. Work with accounting on approving invoices for: showrooms, executives, sales reps, and marketing expenditures. Coordinate with marketing vendors. Order items, ensure proper delivery, and maintain inventory of promotional and sales materials. Coordinate registration for various conferences. Supports sales presentations by assembling images, videos, and data; compiling account and competitor analyses. Must have a valid driver's license and be able to drive. Travel to photo shoots, trade shows, and special events is required. Perform other miscellaneous duties as assigned.

DESCRIPTION OF NONESSENTIAL DUTIES

Organize archival materials. Assist with organization of digital media.

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

• Requires education generally equivalent to a high school diploma. It is desirable for the incumbent to have received specific training relating to secretarial duties and required software applications.
• Requires a minimum of three years progressively responsible administrative experience.
• Requires the ability to effectively deal with diverse personalities to accomplish work goals.
• Requires strong written and oral communication skills to communicate with sales and marketing management, dealers, sales representatives, and coworkers.
• Requires the ability to function as a team member and contribute to group goals.
• Requires the ability to use a personal computer and use various software packages, spreadsheet, and word processing software.

Requires the ability to use a variety of office related equipment such as a telephone, computer printers, calculator, photocopier, and a facsimile machine.

PROTECTIVE CLOTHING REQUIRED

The employee must wear safety glasses and safety shoes, as required, when working in production areas.

PHYSICAL DEMANDS

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more of working time.) While performing the duties of this job, the employee is frequently required to talk or hear, sit, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 25 pounds to move files or manuals. Vision abilities required by this job include close vision, distance vision, and peripheral vision.

WORK ENVIRONMENT

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) The employee is occasionally exposed to moving mechanical parts when working in manufacturing areas. The noise level in the work environment is usually moderate while working in the office and loud while working in proximity to production equipment. The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Job Type:

Full-time Pay:

$18.00 - $21.50 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance

Experience:

Marketing:

1 year (Preferred)

Work Location:

In person