Parish Secretary

St. Paul Catholic Parish is seeking a qualified and professional individual to serve as Parish Secretary on a part-time basis at the St. Joseph Oratory . The Parish Secretary provides administrative, clerical, and communication support for the parish offices and assists in the coordination of parish operations for both St. Paul Church and St. Joseph Oratory. This position reports to the Pastor and/or Business Manager and is part-time, with the potential for full-time hours. This position is responsible for the preparation and submission of the weekly parish bulletin, assistance with liturgical and sacramental documentation, maintenance of parish records, and general office administration. The Parish Secretary works collaboratively with parish staff and in conjunction with the St. Paul Parish Secretary serving the broader parish operations. The work schedule is flexible as determined by parish needs. The Parish Secretary is expected to conduct all responsibilities in a manner consistent with the mission, teachings, and values of the Roman Catholic Church.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Parish Communications Coordinate, prepare, edit, and submit the weekly parish bulletin Collect announcements and materials from parish staff, ministries, and organizations Assist with parish correspondence and communications as assigned Maintain parish calendars, schedules, and office records Liturgical and Sacramental Support Prepare Mass documents and related liturgical materials for St. Joseph Oratory Assist with sacramental documentation and parish record keeping Maintain accuracy and confidentiality of parish records and files Administrative Support Provide general clerical and administrative support for parish operations Answer telephones, greet parishioners and visitors, and respond to routine inquiries Perform filing, data entry, copying, and other office duties as assigned Assist with maintaining an organized and professional parish office environment Collaboration and Parish Operations Work cooperatively with parish staff and volunteers Assist with shared administrative responsibilities between St. Paul Church and St. Joseph Oratory Collaborate with the St. Paul Parish Secretary and other parish personnel to support the mission and daily operations of the parish

KNOWLEDGE, SKILLS, AND ABILITIES

Education:

High school diploma or equivalent required

Experience:

5+ years of prior office, administrative, or parish experience preferred. Experience with Microsoft Office and Google Workspace required. Working knowledge of Canva preferred.

Qualifications:

Strong organizational, communication, and interpersonal skills Ability to manage multiple assignments and meet deadlines Ability to maintain confidentiality and exercise professional discretion Familiarity with Catholic liturgy, parish life, and terminology preferred Practicing Catholic in good standing preferred The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills. To apply, please submit a cover letter and resume to the online application.