Administrative Assistant

Description We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys creating order, managing front-desk activity, and providing responsive administrative support across multiple functions. The role requires strong attention to detail, effective handling of inbound communication, and the ability to keep records, invoices, and documentation organized in a fast-paced environment.

Responsibilities:

• Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming reception experience.
• Respond to inbound calls promptly, route messages accurately, and provide clear information to internal and external contacts.
• Maintain electronic and manual records through timely data entry, document updates, and careful file organization.
• Support invoice processing by reviewing details, tracking submissions, and coordinating with relevant departments to resolve discrepancies.
• Assist with administrative tasks such as scheduling, correspondence preparation, and general office coordination.
• Help maintain workers' compensation documentation by organizing claim-related paperwork and supporting reporting needs.
• Monitor office workflows and follow up on outstanding items to keep daily operations running efficiently. Requirements
• Prior experience in an administrative, receptionist, or office support position.
• Ability to handle high-volume inbound calls with professionalism and accuracy.
• Strong data entry skills with close attention to detail and record accuracy.
• Experience supporting invoice-related administrative processes.
• Familiarity with handling sensitive documentation, including workers' compensation records, with discretion.
• Proficiency with standard office software and general administrative systems.
• Strong communication, organization, and multitasking abilities in a busy office environment.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .