Administrative Assistant

NOVA Fire Protection and its sister company Systems Technology, is a Fire Sprinkler and Fire Life Safety contracting firm headquartered in Fargo, ND with branch offices in Bismarck, ND and Blaine, MN. We are seeking an Administrative Assistant for our office in Blaine, MN. Full-time and part-time applicants will be considered.

PRIMARY JOB RESPONSIBILITIES

• Answer incoming calls in a friendly and timely manner
• Answer customer inquiries if able, or redirect if needed
• Monitor multiple email inboxes and respond or redirect appropriately
• Assemble weekly timecards and prepare for processing
• Create work orders and follow company procedure to setup and track paperwork
• Assist with ordering materials for service work orders, issue POs as necessary
• Prepare and send quotes as needed
• Direct and control annual inspections including, but not limited to preparing paperwork, scheduling, invoice completed inspections, etc.

ADDITIONAL RESPONSIBILITIES

• Receive and process incoming and outgoing mail, packages and checks
• Assist with delivery and pickup of vehicles from maintenance appointments
• Occasionally hand deliver bids and sit through public bid openings
• Maintain a clean and organized office environment
• Assist with special projects as needed
• Other responsibilities as needed

QUALIFICATIONS

• Highly professional
• Excellent verbal and written communications skills
• Proficient in Microsoft Office products including Outlook, Excel and Word
• Strong organizational skills
• Problem solving skills
• Ability to work with minimal direction
• Attention to detail and accuracy in work product
• Ability to meet and establish deadlines
• Flexibility and the ability to thrive in a fast-paced environment
• Excellent interpersonal skills and a team player

Pay:

$22.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Paid time off Vision insurance

Work Location:

In person