Administrative Assistant- Entry Level

Administrative Assistant

• Entry Level at Ultimate Staffing Services Administrative Assistant
• Entry Level at Ultimate Staffing Services in Bloomington, Minnesota Posted in 9 days ago. $18.00
• $19.

00 per hour

Job Description:

Administrative Assistant Location:

Bloomington, MN (100% onsite)

Schedule:

Monday-Friday, 9:00 AM-5:00 PM (two 15-minute paid breaks and one 30-minute unpaid lunch)

Pay Rate:

$18

• 19 per hour

Start Date:

May 12 About the Role We're seeking a reliable and detail-oriented Administrative Assistant to support multiple teams in a fast-paced office environment. This role is ideal for someone who enjoys staying organized, communicating with others, and keeping day-to-day operations running smoothly. Strong computer skills and a positive, can-do attitude are key-prior office experience is a plus, but training is available for the right candidate. What You'll Do Answer and route incoming phone calls for multiple departments with professionalism and confidence Monitor and respond to emails promptly Review medical records requests to ensure accurate file numbers and patient details Enter new client documents and invoices accurately and efficiently Prepare, sort, and distribute invoices via mail and email Sort and deliver incoming mail to the appropriate departments daily Process outgoing mail at the end of each day Support the Medical Records team by sending daily fax requests and tracking the status of records Provide general administrative support to internal teams as needed What We're Looking For Previous office or clerical experience preferred, but not required Strong computer skills and comfort learning new systems Excellent time-management and organizational skills Ability to juggle multiple priorities and meet important deadlines Clear written and verbal communication skills, with professional phone etiquette Self-directed, dependable, and enjoys working with clients over the phone Why This Role This is a great opportunity for someone looking for stable, full-time hours in a professional office setting, with hands-on training and the chance to work with a collaborative team. If you're organized, dependable, and ready to contribute from day one, this could be a great next step in your career. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.