Elections Assistant

Elections Assistant Salary $26.22 Hourly Location City Hall Burnsville, MN Job Type Seasonal Job Number 2026-00419 Department City Clerk Opening Date 04/16/2026 Description Benefits Questions Position Details As the Election Assistant, you will support the City Clerk's Office in administering election operations and providing high-quality service to voters and the community. This role plays a critical role in ensuring elections are conducted accurately, efficiently, and in compliance with statutory requirements, while delivering a positive, accessible experience for all voters. Our City Clerk's Office is a team of dedicated professionals who work to uphold transparency, ensure compliance with state and local regulations, and provide essential services that support the democratic process and the City's daily operations. This role is non-exempt and temporary, supporting the 2026 election cycle, with employment expected through November 13, 2026. How you'll use your strengths every day The Election Assistant values people and perspectives by: Supporting voters through the absentee and early voting process while ensuring a welcoming and professional experience. Providing clear, accurate information to residents regarding voter registration, voting locations, and election procedures. They are on the leading edge when they: Assisting with the preparation, testing, and implementation of election equipment and materials. Supporting election operations through data entry, recordkeeping, and coordination of election judges, training, and logistics. And they expect the best by: Ensuring accuracy and compliance in all election-related work and documentation. Maintaining organization and efficiency in a fast-paced, deadline-driven environment, particularly during peak election periods. What you'll bring to help you be successful High school diploma or equivalent is required, along with at least one year of administrative, clerical, or office experience and two years of customer service or related experience. The position requires proficiency in Microsoft Office Suite and Adobe Acrobat Pro, as well as strong organizational, communication, and problem-solving skills. The ability to work independently, manage changing priorities, and meet deadlines during peak workloads is essential. A valid Minnesota driver's license is required, and the individual must be available to work through November 13, 2026. Experience working with elections or in a government setting is preferred. Essential Functions Elections. Assists voters with absentee and early voting processes. Responds to inquiries regarding voter registration, voting locations, and election information. Assists with testing and implementation of voting equipment. Prepares and organizes election supplies and materials. Supports election judge recruitment, scheduling, training, and timesheet processing. Assists with data entry, scanning, and recordkeeping related to elections. Researches and supports the implementation of technology to improve election processes. Attends required election training. City Clerk administrative support. Assists with incoming phone calls, correspondence, and general office inquiries. Composes routine and complex correspondence, reports, and related materials. Performs filing, scanning, and general administrative tasks. Assists with records retention for election and City Clerk documents. Supports process improvements and efficiency efforts within the office. As a temporary employee, you will have access to Burnsville University, the City's internal training and development program, and are allowed to participate in courses during lunch or outside of work hours. You will also have access to professional consultants in a wide array of fields through our Employee Assistance Program, ranging from personal or professional/career counseling, financial counseling, free legal advice and more. Our temporary employees are not eligible for various insurance offerings, such as medical and dental, but will receive all legally mandated benefits such as workers' compensation insurance and Social Security. 01 How many years of customer service experience do you have? No experience 0 to 1 years 1 to 2 years 2 to 3 years 3+ years 02 How many years of of administrative, clerical, or office experience do you have? None Less than one year 1 - 2 years 3 years + 03 Please select your level of experience with Microsoft Office. None Basic (limited use) Intermediate (regular use in a work setting) Advanced (extensive use, including complex tasks) 04 Please select your level of experience with Adobe Acrobat Pro. None Basic (limited use) Intermediate (regular use in a work setting) Advanced (extensive use, including complex tasks) 05 Do you have experience working in elections or in a government/public sector role? Yes - Elections Yes - Government (non-elections) No 06 This position requires working evenings, weekends, and extended hours during election periods and availability through November 13, 2026. Are you able to meet these requirements? Yes No 07 Please indicate your level of education in a field related to public administration, government, political science, or a closely related area. No related education High school diploma or equivalent (no related coursework) Some college coursework in a related field Associate degree in a related field Bachelor's degree or higher in a related field 08 Tell us about a time you assisted someone who was confused or upset. What did you do, and what was the outcome? 09 This role requires explaining voting processes to the public. How would you explain absentee voting to someone who has never voted before? 10 Describe a time when a small mistake could have had a big impact. How did you ensure accuracy? 11 What interests you about working in elections, and what does public service mean to you? Required Question Employer City of Burnsville (MN) Address 100 Civic Center Parkway Burnsville, Minnesota, 55337 Website http://www.burnsvillemn.gov