Administrative Assistant

KEY DUTIES AND RESPONSIBILITIES

The Grace Beginnings Academy Administrative Assistant supports the daily administrative operations of the school and helps create a welcoming, organized environment for children, families, staff, and visitors. This role serves as a key point of communication for families, assists with scheduling substitutes and provides operational support to the leadership team. This position is a year-round, Monday-Friday position with closing hours (9:15a-5:45p). Contribute to, communicate and champion the vision of Grace Beginnings Academy. Welcome families and visitors in a professional and Christ-centered manner. Maintain professional posture and confidentiality in all tasks. Collaborate with the Leadership Team. Oversee and manage the daily staffing needs and finding substitutes to fill open positions. Build relationships with the GBA teaching staff and families. Answer phones, respond to emails and direct any questions to the appropriate staff. Assist with student arrival and dismissal procedures. Check-in approved pick-ups via Brightwheel and escort to the child's class. Report daily attendance to directors for licensing keeping. Support daily office operations including copying, data entry, and attendance. Monitor office and classroom supply inventory and order materials as needed. Manage and order food and milk.

Organize community storage spaces:

teacher's workroom, storage closets, etc. Assist in equipment upkeep noting items that need to be replaced, thrown or fixed. Execute staff dinners, special event supplies within the administrative team. Assist in material preparation for meetings, conferences and school wide events. Proficiency with email, word processing, spreadsheets, and school management systems. Answer walkie calls as needed. Other duties as assigned.

PROFESSIONAL AND SPIRITUAL EXPECTATIONS

Education:

High school diploma required; associate degree preferred.

Experience:

2+ years in childcare/school administration, customer service or office support. Strong organizational skills with attention to detail. Warm, professional communication skills with children and adults. Ability to manage multiple tasks and adapt in a fast-paced, fluctuating environment. Has a heart and mission to reach the next generation with the Gospel. Can clearly articulate the Gospel to a young child. Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit. Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.

About Grace Church:

We are an informal, come-as-you-are gathering of Jesus followers who love God and one another. Our goal is to provide a place for you to connect and grow in your faith. Grace Church is committed to teaching sound Biblical truth. Our mission is simple - we exist to glorify God by making disciples of Jesus Christ across the street and around the world. As a non-denominational church, we are congregational involved, staff led, and Elder protected.