Office Administration Associate at The Prism Health Group Office Administration Associate at The Prism Health Group in Long Lake, Minnesota Posted in 1 day ago.

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full-time Organizational Overview The Prism Health Group, LLC (Prism) is an independent pharmacy consulting firm that provides a wide array of pharmacy specific consulting and analytics solutions that lowers the cost of care, improves care delivery, and enhances the quality of our client partner's respective pharmacy programs. Prism was founded in 2019, on the premise that the healthcare industry lacked an independent and objective voice to those struggling to reign-in their pharmacy program performance. In addition to deploying conventional pharmacy consulting solutions, Prism assists self-funded plan sponsors, health plans, and third-party administrator (TPA) organizations to thoughtfully develop and implement uniquely tailored enterprise pharmacy strategies and solutions. Specifically, Prism's industry expertise and exposure to multiple national pharmacy delivery models affords a unique perspective for client partners seeking to develop and deploy intrinsically unique enterprise pharmacy solutions. Opportunity Description The Office Administration Associate serves as an integral role within the Prism enterprise. The Office Administration Associate is responsible for a variety of important duties and responsibilities that support the efficient operations of the firm as well as directly support the Prism Executive and Managing Leadership Team. This position serves as a concierge and welcoming point of contact for Prism, both virtually and at the headquarters office. The Office Administration Associate helps shape the experience of employees, client partners, candidates, vendors, and visitors by ensuring each interaction feels organized, professional, comfortable, and distinctly Prism. Success in this role requires someone who anticipates needs, notices important details, and takes initiative to create a thoughtful and seamless experience for others. This position provides technical and administrative support related to a variety of critical operational vertices that include operational support for office headquarters, compiling client partner deliverables for Business Development and Client Management Teams, coordinating meeting logistics and events. The Office Administration Associate is a multi-faceted representative of the firm, where they will frequently relay complex information to client partners, internal staff, and to third-party vendor partners. The Office Administration Associate will manage several different initiatives, while cross-collaborating with internal and external partners to effectively accomplish firm goals. Given the sensitive nature of Prism's work, integrity is critical. The Office Administration Associate must maintain the highest standards of confidentiality, while also creatively collaborating with partners to effectively accomplish tasks in a timely manner. The Office Administration Associate must work on-site a minimum of three days per week, with flexibility to adjust scheduled days on short notice to support office visitors and business needs. Roles & Responsibilities

• Attest and commit to putting forth humility, authenticity, and dedicated stewardship to client partners, members / patients, internal partners, and external partners;
• Operation support of office headquarters including processing incoming and outgoing mail, packages and management of facilities and supplies;
• Ensure office equipment functions properly and arrange repairs when necessary;
• Monitor incoming phone calls, voicemail, emails, and other correspondence;
• Greet and assist visitors, clients, and vendors in a professional manner;
• Maintain in office and cloud-based filing systems, records, and databases;
• Perform data entry and update company information as needed;
• Schedule appointments, meetings, and conference rooms;
• Executive support - manage the day-to-day calendars for executive leadership; assuming central coordination for internal / external requests and proactively managing cadence for standing meetings;
• Draft correspondence and presentations, which may be typed from notes, edits, photocopies, faxes, and/or files, and may be of a confidential nature;
• Provide assistance for internal and external events, which may include venue contracting, food and beverage coordination, entertainment, and attendance tracking;
• Support team communication efforts by authoring and/or editing team or company-wide communications;
• Uphold company mission and values through independence, innovation, alignment, commitment, and grit; Candidate Core Competencies & Qualifications
• Bachelor's degree in business administration, or equivalent field
• Two (2) years plus of experience working in an administrative support capacity, demonstrating progressively increasing levels of responsibility;
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and database software
• Proficiency in MS Office including Excel, Word, PowerPoint and Outlook
• Customer service orientation and negotiation skills
• Adaptable and able to work in nebulous situations where new information and unexpected circumstances may arise
• Strong interpersonal and collaborative skills that include ability to easily convey challenging concepts and priorities, as well as having the ability to solicit feedback and input from team members
• Demonstrated use of initiative and innovation to identify needs for improvement and seeking and developing creative solutions;
• Demonstrated ability to be well-organized with extremely strong attention to detail and time-management skills;
• Demonstrated ability to perform the essential duties of the position with little training and/or onboarding; and Must work on-site a minimum of three days per week, with flexibility to adjust scheduled days on short notice to support office visitors and business needs.