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WM
Willey's Marine
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Minnesota data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$43,836 / year median in Minnesota
-23% projected decline
Job Description
Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth functioning of the office environment. Your proactive approach and excellent communication skills will help foster a welcoming atmosphere for clients and staff alike. This position offers an exciting opportunity to develop your administrative expertise while supporting various office functions with enthusiasm and professionalism. Posistion requires Saturdays. Duties Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth Answer multi-line phone systems promptly, directing calls efficiently and courteously Perform data entry tasks using spreadsheets, word processing, and productivity software to maintain accurate records Coordinate calendar management and schedule appointments for staff members and executives Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure operational efficiency Support bookkeeping activities using QuickBooks or similar accounting software for accurate financial record-keeping Assist with office management duties including organizing meetings, managing office correspondence, and maintaining a tidy workspace Qualifications Proven experience in an office environment with strong clerical and administrative skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with QuickBooks or other bookkeeping software is highly desirable Excellent organizational skills with the ability to multitask effectively in a fast-paced setting Strong computer literacy, including data entry, file management, and technical proficiency with productivity tools Exceptional phone etiquette and customer service skills; bilingual abilities are a plus for client communication Prior experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous Ability to manage time efficiently while maintaining attention to detail in proofreading and document preparation Ability to work Saturdays Join us as an Office Assistant where your energy, organizational talent, and dedication will make a meaningful impact! We value proactive individuals eager to support our team's success through excellent service delivery and administrative excellence.