$30.

62 an hour 5 hours ago Benefits Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Parental leave Employee assistance program Vision insurance Professional development assistance Flexible schedule Life insurance Retirement plan Qualifications Computer operation Fiscal management Confidential information handling Word processing Spreadsheets Executive administrative support Employee relationship building Databases Policy & process development Internal employee customer service Data management Staff training Customer engagement Financial data management SharePoint Purchasing Individual consumer customer service Productivity software Office management Policy Development Full Job Description Do not apply through Indeed, we are only able to accept applications through our website.

Apply via our website at:

https://minnstate.wd115.myworkdayjobs.com/en-US/Minnesota_State_Careers/job/Office

-Admin-Special-Senior_

JR0000005565

Position Overview M State is accepting applications for an Academic Administrative Assistant to the Dean, School of Business and Information Technology . This position is located on the Moorhead campus. This position exists to provide high-level administrative support to a large, complex, multi-campus academic unit and provides support to the Dean and the staff in the unit. This position must be able to work independently with little oversight and is responsible for managing complex administrative activities including managing faculty and staff assignments; budget development and maintenance, providing information and assistance to stakeholders; and providing project management for Dean's annual projects. This position serves as the central location for communication with the divisions serving students, faculty, staff, and the Dean. The values that guide our work include access and opportunity, equity, inclusion and belonging, cultural competence, cultural responsive pedagogy & service, and community engagement. Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and lived experiences, and provide spaces that are emotionally safe and reflect who students are. Responsibilities Customer Service. On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities. Project Management (projects align with department assignment) Project management for priorities and initiatives and initiatives for the School of Business administrative support for School division meetings, annual initiatives, and large projects Facilitate and coordinate the program review process Organize and facilitate meetings for the Dean with external stakeholders Analyze enrollment numbers during peak registration periods and make subsequent course recommendations to the Dean Serve as content manager for School webpages and SharePoint sites Direct the budget request process by preparing spend report and budget request forms for each cost center as part of the annual budget process Process appeal notifications and send communication of appeal decisions Manage multiple Microsoft Teams in order to organize data, files, and communications Provide administrative support to the Dean Duties include managing the deans' calendars and schedules; assisting with phone calls and mail; preparing documents and correspondence; scheduling meetings and accessing various record-keeping software programs. Assists the Dean by serving as the liaison with Human Resources for hiring. Assist Dean with new employee on

boarding, training, and evaluation processes.

Works with the Dean to develop department budgets. Assist the Dean with new initiatives and day-to-day operations by creating documents and correspondence using various software programs. Research and provide data to the Dean using ISRS and other software programs to support decision making. Coordinate the Business and Information Technology Faculty evaluation process. Coordinate the Program Review Process. Serve as office manager for a large, complex academic unit Develops, implements and maintains office procedures and work systems to resolve existing problems or to respond to new systems or policies. Communicates regularly and effectively with the faculty and staff in the unit. Creatively solves issues and questions. Prepares and maintains budget, payroll, procurement, expense reports, human resources and other record systems to ensure accuracy of data and conformance with statues and policies. Collects and analyzes data for fiscal and administrative reports, adjusts and corrects errors. Provide faculty and students with information, assistance, and services. (Issues are often complicated, varied, and at times can be controversial. Final answers and resolutions of problems frequently require research and repeated discussions.) Schedules and facilitate meetings with the dean and external stakeholders. Serves as Content Manager for department webpages and SharePoint site. Creates and maintains information. Works with Dean and staff to determine what information should be on the sites. Prepare flyers/brochures for department and/or events/marketing requests as needed. Provides internal customers with information, assistance, and service. Support for campus and college operations Recognition of broad and varied professional responsibilities which include but are not limited to support for campus and college operations such as front desk coverage, registration events, Spartan Welcome Days, Commencement, this is not an exhaustive list. Support the operation of college and campus Student Services operational area(s) beyond the academic affairs office. Serve on campus, college and community committees as assigned, approved and appropriate that seek to enhance the student experience. Other related duties as assigned by the School Dean and/or the Provost/Vice President of Academic Affairs. Supports leadership in the coordination and execution of operational and strategic activities for divisions within the department both academic and non-academic. Provides ongoing administrative and operational support as needed to advance departmental goals. Manage the School's course scheduling process Analyze the course schedule to determine class and faculty conflicts and contract violations and offer solutions to the Deans. Analyze room availability for each course based on faculty's teaching needs and technology requirements and customer demand and assign rooms accordingly. Coordinate ISRS curriculum records and term course records to reflect policy changes. Assign course registration restrictions for program prerequisites. Assign release credits for full-time faculty against part-time and adjunct faculty. Analyze records to determine instructional credits, sabbatical credits, leaves of absence, special projects, and coordinate assignments to determine instructional costs as well as hiring needs. Coordinate and maintain room scheduling for the instructional programs and student services programs. Continually improve work processes with strong awareness of immediate and sustained effects on customer satisfaction in regard to information on the web, registration procedures and grading procedures. Run faculty workload reports for faculty in department Create non-instructional assignments (release credits) in Faculty Workload Management (FWM) Manage, calculate and review credit/contact hours for faculty through FWM to accurately reflect FTE and pay. Liaison with Human Resources to resolve any FWM issues. What We're Looking For Minimum Qualifications Customer service practices and principles are sufficient to identify each customer's needs and meet quality standards for services that result in customer satisfaction. Ability to use spreadsheet applications, such as Microsoft Excel to enter, compile, store, and retrieve data. Knowledge of databases is sufficient to use non-standard or advanced software features as research tools and generate a variety of reports. Knowledge of standard computer software programs for word processing, spreadsheets, and databases, sufficient to create, modify, and protect files. Basic knowledge of accounting principles, practices, and protocols as applied to disbursements, purchasing, and receipt techniques. Knowledge of the development and implementation of administrative and programming policies and procedures for smooth and efficient division operations. Knowledge to fluently communicate, read, understand, and respond to a variety of communications with internal and external stakeholders. Preferred Qualifications Three years' experience as an administrative assistant in an academic setting. Strong organizational and planning skills. Ability to establish and maintain productive and professional working relationships with both internal and external stakeholders. As this position has access to confidential records, including but not limited to student and employee data, a high level of confidentiality must be maintained. Knowledge of college policies and procedures and inter-relationships of all units of the college and Minnesota State offices. Work Shift (Hours / Days of work) 40 hours per week, Monday-Friday, 8 a.m.

4:30 p.m. Application Procedure To apply, submit a letter of interest, resume, three professional references, and any applicable transcripts by 12:01 a.m. on 09/02/2026, on our website at https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/MSTA
-Moorhead-Campus/Office
-Admin-Special-Senior_

JR0000005565.

Internal applicants need to apply through the Jobs Hub in Workday.

NOTICE:

The college regrets that it is unable to offer H-1B sponsorship. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. Salary This is the correct salary range for this position, disregard the full range listed by this website: $22.62

30.62 per hour or $47,231
63,935 annually.

Questions About the Position? Contact Megan Zacher, M State's Staff Recruiter, at About M State is a regional student-focused institution that is poised for a strong future. It is the sixth-largest outstate college in the Minnesota State system and the largest two-year college in Greater Minnesota, serving more than 10,500 students in credit and non-credit courses each year. M State offers big-college resources and a small-college feel on our four welcoming campuses and in our many online courses and programs. Our faculty and staff are dedicated to the values of integrity, inclusion and innovation, and that dedication is reflected in our programs and in the support we offer to our students. Minnesota State is an equal opportunity employer/educator committed to the principles of diversity . We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States.

Job Type:

Full-time Pay:

$22.62

$30.

62 per hour

Benefits:

Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Work Location:

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