An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Other/Main Office and Board Coordinator Date Posted:
8/5/2026
Location:
District Main Office & Board Coordinator Reports To:
Executive Director Classification :
260 days
Compensation :
$56,500-$62,175 (benefits eligible) Position Summary As a primary point of contact for the school, this individual ensures effective executive operations, professional stakeholder engagement, and board governance in alignment with the school's classical education mission.
Key Responsibilities Executive & General Administrative Support Public Relations:
Maintain a professional image in person, via email, and over the phone as the initial resource for students, staff, and parents
Building Access:
Greet visitors, enforce building access policies, and maintain the school guest/student sign-in system.
Information Management:
Organize and maintain confidential files (personnel, strategic plans, legal) and handle incoming mail and deliveries.
Communications:
Edit reports, correspondence, and presentations; take and relay messages; and support stakeholder engagement.
Operational Support:
Oversee office machinery (copy machine, postage meter, phones) and manage the procurement of general office supplies.
Food Service Reporting:
report monthly food service meal counts through CLiCS.
Board Clerk Responsibilities Meeting Compliance:
Coordinate and publish meeting schedules, agendas, and public notices in compliance with Minnesota Open Meeting Law.
Records Management:
Securely archive official governance records, including bylaws, policies, and resolutions.
Governance Support:
Assist the Board Chair and Executive Director in compiling board packets and tracking governance items.
Logistics & Onboarding:
Manage venue setup and technology for board meetings and facilitate the onboarding and compliance training for new members.
Project & Process Coordination Strategic Tracking:
Assist in tracking strategic plan initiatives and provide logistical support for milestone reporting.
Data Organization:
Collect and organize data for state reports, annual reviews, accreditation visits, and authorizer submissions.
