Administrative Assistant - Full Time

Administrative Assistant

• Full Time 3.6 3.6 out of 5 stars Bolivar, MO 65613 $15
• $17 an hour
• Full-time City of Bolivar 8 reviews $15
• $17 an hour
• Full-time

GENERAL SUMMARY OF DUTIES

The Administration Assistant to the City Clerk will be responsible for a wide range of customer service and clerical duties as required within the City Clerk and Finance Offices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Serves as back up to City Clerk and as administrative assistant for other departments as needs arise. Performs City Receptionist duties by being the primary contact assisting visitors to City Hall, maintaining a high level of professionalism. Handles the switchboard including answering and/or directing incoming telephone calls. Obtains knowledge of sunshine law procedures and assists in processing of various citizen requests. Processes City Licensing and Permits. Takes payments for items that require fees and processing and process bank deposits. Maintains basic information on the City's social media and website. Performs accounts receivable duties for all monies collected by City. Assists with maintaining database for City assets and inventory. Will train as backup for the Accounts Payable Department. Performs other duties as assigned.

IMPORTANT FUNCTIONS

Works independently and exercise initiative and judgment in the planning and execution of tasks assigned. Demonstrates a high degree of professionalism and effective interpersonal skills at all times. Reviews financial records, reports, and related documents, identify discrepancies, and resolve problems. Utilizes general office equipment such as computers, 10-key, fax machines, copiers, e-mail and all similar office technology on a regular basis. Demonstrated ability to support and function in team environment. Prepares and maintains records with a high level of detail and accuracy. Reliability and dependability. Develops and maintains working relationships with the other city departments and outside agencies.

ESSENTIAL MENTAL ALERTNESS REQUIREMENTS

Work in a constant state of alertness and safe manner Ability to perform tasks involving high levels of cognitive function and judgment Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently perform the duties of the position Ability to take prompt and appropriate response to operating conditions Ability to work in an unfatigued state Ability to accurately gauge lengths of time and distance Ability to quickly store and recall instructions in one's short-term memory Ability to concentrate Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms Demonstrated caring, committed and concerned attitude about safety

QUALIFICATION REQUIREMENTS

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EDUCATION, EXPERIENCE, AND TRAINING

High school graduate or equivalent required. Associate's degree in Accounting or related field preferred. Two years of customer service and office experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Considerable knowledge of municipal government operations, familiarity with City ordinances and proceedings preferred. Demonstrated proficiency with Microsoft Office Suite. Knowledge of Incode Software preferred. High level of confidentiality, integrity and discretion regarding sensitive information. Prioritize, plan and organize work and meet deadlines and follow up in an efficient manner. Knowledge of modern office practices and procedures, including operations of modern office equipment. Demonstrated excellent interpersonal, written and verbal communication skills Ability to deal effectively and courteously with a diverse group of employees and the general public; model and promote respect for differences among employees and citizens. Possess a high level of accuracy and attention to detail amidst a multi-tasking, changing priority environment. Ability to perform effectively as a team member and foster an environment that reflects the City's stated mission and philosophy.

PHYSICAL REQUIREMENTS

Sufficient physical ability and mobility to work in an office setting. Constant sitting but may involve walking or standing. Occasionally stoop, bend, kneel, crouch, reach, and twist. Ability to lift, carry, push, or pull up to 20 pounds on an occasional basis. Hold and grip objects.

LICENSING AND CERTIFICATION

Valid Missouri Driver's License and must remain insurable under the City's liability insurance policy.