Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, enhance communication, and foster a productive work environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team. Duties Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry tasks using productivity software such as Microsoft Office, Google Workspace, and spreadsheets to maintain accurate records Assist with calendar management and scheduling for team members and clients, ensuring timely appointments and meetings Support office management activities by organizing files, maintaining filing systems, and overseeing office supplies inventory Provide excellent customer service by responding promptly to inquiries via phone or email, offering support or directing requests appropriately Utilize computer skills for word processing, proofreading documents, and preparing reports or correspondence with attention to detail Coordinate with team members on administrative tasks such as document preparation, proofing materials, and managing client communication Experience Prior office experience in clerical or administrative roles is preferred; familiarity with front desk responsibilities is a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications is essential Experience with QuickBooks or other accounting software is advantageous for handling basic bookkeeping tasks Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently Excellent phone etiquette and communication skills in both bilingual settings (if applicable) are highly valued Demonstrated computer literacy, including data entry, file management, and technical proficiency in productivity software Personal assistant or office management experience will be considered a strong asset Join us in creating a welcoming environment where your organizational talents shine! This role is perfect for motivated individuals who thrive on multitasking, enjoy supporting teams behind the scenes, and possess a passion for delivering exceptional customer support. We look forward to welcoming an energetic professional ready to make a positive impact every day!

Pay:

$25.00 - $27.00 per hour

Benefits:

Flexible schedule

Work Location:

In person