Project Assistant

Overview The Project Assistant provides crucial support to ensure the successful execution of construction projects from inception to completion. The Project Assistant uses strong organizational skills and the ability to multitask in coordinating project activities, maintaining documentation, and facilitating seamless communication between various stakeholders. The Project Assistant collaborates closely with project managers, engineers, contractors, and clients to facilitate the smooth flow of project operations. Responsibilities Providing administrative support for electronic project files Assisting with planning projects and department meetings and taking detailed minutes Writing and distributing email, correspondence memos, letters, and forms Coordinating project specific orientation and transitions for project staff Creating job books for the project team, if requested Requesting a new vendor set up; communicating the need for a Form W-9 to vendor and following up on request Creating/preparing meeting minutes, project correspondence utilizing appropriate software Preparing and issuing subcontracts, purchase orders and change orders Ordering prints, construction plans and drawings Notarizing project documents Creating, implementing and maintaining Project Assistant standard operating procedures with examples and tutorials Ensuring job files are accurate and contain all required and pre-existing documentation Coordinating job related details with subcontractors as needed Serving as backup for Receptionist, as needed Other duties as assigned Qualifications High school diploma or equivalent; additional education or certifications in construction management or a related field are a plus Proven experience in a similar role or the construction industry is preferred Excellent communication and interpersonal skills, with a friendly and approachable demeanor Proficiency with computer applications including Microsoft Office suite and SharePoint Strong organizational abilities and the capacity to handle multiple tasks simultaneously Working Conditions Work is typically performed indoors out of a main office or field office at the construction site; may require prolonged periods of sitting at a desk and working on a computer Light physical effort is required, including the handling of objects up to 20 pounds Position may require travel Position requires frequent, high-level of autonomy as it relates to decision-making that impacts company results At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann's commitment to health and wellness.

WE BUILD YOUR FINANCIAL FUTURE 100

% employee ownership (ESOP) annual bonus program company-contributed 401K competitive salary with annual merit increase

WE BUILD YOUR CAREER

continuing education reimbursement performance tools for added clarity of expectations and responsibilities annual performance reviews dedicated ambassador for assimilation into Brinkmann culture

WE BUILD YOUR HEALTH AND WELLNESS

comprehensive medical, dental, and vision plans with HSA paid parental leave work-life balance seven paid holidays plus three floating holidays to celebrate what holidays are important to you paid birthday off family-oriented work environment service awards with paid sabbaticals and milestone bonuses a positive and collaborative work environment healthy lifestyle rewards

WE BUILD COMMUNITY

community involvement team building events local volunteer opportunities non-profit support and fundraising No agency submissions will be accepted. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-RL1