Administrative Assistant - Conservatory for the Performing Arts

Description The Conservatory for the Performing Arts at Stephens College is seeking a highly organized and proactive Administrative Assistant to oversee daily office operations and provide high-level support to the Dean and the Director of Recruitment and Retention. The ideal candidate will serve as a central point of contact for students, faculty, and external partners, ensuring the administrative functions of the Conservatory run seamlessly.

Key Responsibilities Executive Support:

Provide comprehensive administrative assistance to the Dean and Director of Recruitment, including managing routine correspondence, preparing programs, and drafting memorandums.

Office Operations:

Coordinate daily office functions, manage departmental purchasing for classroom and office supplies, and oversee student work-study staff.

Event & Travel Coordination:

Manage travel logistics for recruitment events and the Dean's office. Play a lead role in coordinating major events, including Preview Days and Accepted Student Days.

Facilities & IT Liaison:

Initiate and track IT and Facilities work orders to ensure an optimal environment for students and staff.

Interdepartmental Support:

Manage other specialized administrative projects and duties as assigned to support the Conservatory's mission.

Requirements Experience:

Minimum of 2 years in an administrative role or a comparable professional environment.

Education:

Bachelor's degree preferred.

Technical Proficiency:

Advanced skills in Microsoft Office Suite, Google Workspace, and Canva.

Communication:

Exceptional interpersonal, written, and group communication skills.

Professionalism:

Proven ability to manage high-touch customer service interactions with a professional demeanor and detail-oriented approach.

Diversity & Inclusion:

Demonstrated ability to work effectively within a diverse and inclusive environment. •A professional CV/resume, cover letter, and three references are required to be uploaded when applying for this position.•Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master's degrees and certificates for working professionals, and is home to the co-educational Conservatory for the Performing Arts at Stephens College. Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children's School ). Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers and tuition paid undergraduate classes for dependents. Full-time staff work 36 hours and are paid for 40 !! Be a part of this amazing community of innovative thinkers, doers and dreamers. Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.