Administrative Assistant

Temp Labor Req # 1489 Role Title / Position Administrative Assistant Work Location FlightSafety Visual Systems 5695 Campus Pkwy, Hazelwood, MO 63042 Headcount Needed 1 Max Bill Rate $41 Expected Hours Per Week 40 Expected Shift 8:30 am 5 pm Initial Duration 3 months Top Skills Seeking Proactive Problem solver Can-do attitude Administrative Assistant |

Defense & Engineering Location:

St. Louis, MO (Fully On-Site)

Type:

Full-Time, 40

Hours/Week Start Date :

04/20/2026

Contract Duration:

6-months Pay rate: $29.8/Hr. on W2

Contract Benefits:

Medical, Dental, Vision. Position Overview We are seeking a high-energy, proactive Administrative Assistant to serve as the heartbeat of our St. Louis office. In this role, you will do more than just manage schedules; you will be a strategic partner to our Defense and Engineering leadership teams. You will act as a central liaison, ensuring seamless daily operations through expert calendar management, facility coordination, and high-touch guest relations. The ideal candidate possesses a "can-do " spirit, thrives in a fast-paced environment, and maintains the utmost discretion and professionalism.

Key Responsibilities Executive & Team Support Complex Calendar Management:

Proactively manage and de-conflict heavy Outlook calendars for multiple leaders, ensuring time is optimized for key priorities.

Travel & Expense Management:

Coordinate end-to-end travel logistics and process accurate expense reports via Concur in a timely manner.

Meeting & Event Logistics:

Lead the planning and execution of internal and external meetings, including room booking, AV setup, materials preparation, and catering (including setup/cleanup).

Leadership Liaison:

Serve as a thought partner to the Manager of Executive Administration and provide backup support for other administrative team members.

Front Office & Operations Reception Excellence:

Manage the daily opening and closing of the reception area, providing a premier first impression for all visitors and teammates.

Security & Compliance:

Oversee the visitor check-in process, manage internal/external badging, and conduct third-party screenings.

Facilities Coordination:

Act as the primary point of contact for building management regarding maintenance, office supplies, and mail/logistics (FedEx/UPS).

Financial Administration:

Facilitate invoice processing with the Accounts Payable team to ensure vendor payments are handled promptly.

Culture & Human Resources Support Onboarding:

Partner with HR to coordinate the logistics for new hire arrivals, ensuring a smooth first-day experience.

Culture Building:

Collaborate on the planning and execution of team-building events and office culture initiatives.

Compliance:

Maintain mandatory employment posters and internal distribution lists.

Qualifications Experience:

2 3 years of administrative experience in a professional corporate environment.

Education:

High School Diploma or GED required; Associate's or Bachelor's degree preferred.

Technical Proficiency:

High level of expertise in Microsoft Office Suite (especially Outlook) and experience with SAP Concur is a significant advantage.

Communication:

Exceptional verbal and written communication skills with the ability to interact confidently with executive leadership.

Adaptability:

Proven ability to multi-task, prioritize under pressure, and pivot quickly as schedules change.

Industry Knowledge:

Previous experience in Aviation or Defense terminology is a major plus.

Physical Requirements & Environment Work Style:

This is a 100% on-site position in a professional office setting.

Physical Demands:

Must be able to sit/stand for extended periods, view monitors for technical documentation, and occasionally lift/move up to 15 lbs (e.g., office supplies or mail).

Environment:

Low to moderate noise level; requires high-frequency interaction with staff and guests. Why Join Us?

Dynamic Industry:

Support a mission-driven team working in Defense and Engineering.

Professional Growth:

Collaborate directly with senior leadership and the Executive Administration team.

Collaborative Culture:

Join a team that values proactive thinking and "can-do " attitudes. #TM1