Find & Apply For Office / Administrative Assistant Jobs in Hazelwood, Missouri

Job Summary We are seeking a dedicated and detail-oriented Secretary- Financial Bookkeeper to join our team as a union-represented position under SEIU. This vital role combines administrative support with comprehensive bookkeeping responsibilities, ensuring accurate financial record-keeping and smooth office operations. The ideal candidate will be energetic, proactive, and possess a strong foundation in accounting principles and financial software. You will play a key role in maintaining the organization's financial health by managing accounts, preparing reports, and supporting budgeting processes. This position offers an exciting opportunity to contribute to a mission-driven organization committed to community service and organizational excellence. Responsibilities Establish and maintain daily, weekly, monthly, quarterly, and annual financial worksheets and procedures. Review invoices and receipts for accuracy and proper authorization. Process payroll accurately and timely, including calculating wages (i.e. annual wage increases and quarterly COLA adjustments), deductions, and benefits while adhering to union contract guidelines. Handle accounts payable and receivable functions, including invoice processing, bill payments, and reconciling statements. Perform bank reconciliations regularly to ensure consistency between bank statements and internal records. Prepare detailed monthly financial reports, including balance sheets, income statements, and budget analyses for internal review and external reporting. Record account entries with precision, ensuring proper debits & credits are applied for all transactions. Conduct account analysis and account reconciliation to identify discrepancies and resolve issues promptly. Maintain organized financial records using spreadsheets and accounting software; support semi annual audits by providing necessary documentation. Assist with budgeting processes by monitoring expenses against approved budgets and preparing variance reports. Support non-profit accounting practices by ensuring compliance with relevant standards and maintaining transparency in financial reporting. Required Qualifications Proven experience in bookkeeping or accounting roles within public or non-profit organizations; bookkeeper experience preferred. Strong proficiency in Microsoft Excel and Microsoft Office. Knowledge of GAAP (Generally Accepted Accounting Principles) and technical accounting concepts including double entry bookkeeping and general ledger reconciliation. Familiarity with ADP or comparable payroll systems for payroll processing, accounts payable/receivable, bank reconciliation, and journal entries. Ability to perform 10 key typing efficiently for data entry tasks. Excellent organizational skills with attention to detail for account analysis and account reconciliation tasks. Strong understanding of financial concepts related to budgeting, account analysis, and financial report writing. Effective communication skills to collaborate with team members and support audit processes. Demonstrated ability to work independently while managing multiple priorities in a fast-paced environment. Compensation Package 100% Employer paid Medical Flex Plan healthcare (dental, vision and health) for employee 100% Employer paid pension benefit. 2 weeks of paid vacation after first year. Can earn up to 5 weeks vacation for years of continuous service. Currently 13 paid holidays Automatic wage progression and COLA increases Paid Overtime The Financial Office is responsible for ensuring that the organization's financial operations are accurate, timely, documented, and compliant with established procedures. This position plays a central role in payroll, financial transactions, banking, reporting, employee benefits, and day-to-day financial administration. The ideal candidate is someone who is highly organized, trustworthy, detail oriented, financially proficient, and comfortable taking ownership of a large volume of recurring responsibilities and deadlines.

Pay:

From $25.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Disability insurance Flexible spending account Health insurance Life insurance Paid sick time Paid time off Paid training Retirement plan Vision insurance

Work Location:

In person