Administrative Support Assistant - District 8N

Administrative Support Assistant - District 8N State of Missouri - 2.9 Jennings, MO Job Details Full-time $38,251.20 a year 1 day ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance Employee discount Professional development assistance Life insurance Referral program Retirement plan Qualifications Meeting minutes Document review (document control) Workflow management (operations management method) Expense management Leave management Purchase order management Mid-level Governmental accounting Databases Administrative experience High school diploma or GED Personnel records management Transcription Supervising experience Bidding project phase Task prioritization Decision making Financial record maintenance Mentoring Updating inventory records Competitive bidding Document archiving Typing Clerical experience Office management Appointment scheduling Training Ad-hoc reporting Travel scheduling 2 years Communication skills Payroll processing Editing Staff development Office experience Performance evaluation Full Job Description Responsibilities - What you'll do Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees' performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned

Minimum Qualifications:

Two or more years of experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year)

Pay:

$38,251.20 per year

Benefits:

Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance

Work Location:

In person